HR Assistant

Duties and Responsibilities:

• Inputting, following ups and maintaining employee’s information by entering and updating employment and their status in all HR systems.
• Effective assistance in the employment file in terms of searching and communicating to obtain the best candidates according to the job need, then coordinating to conduct personal interviews. Then preparing job offers.
• Completing the hiring requirements and preparing work contracts and the necessary forms for this, ending with the entry of employees into the monthly Payroll movement.
• Following employment contract of employees, checking the expiry dates, and do the necessary action towards the decision of renewal or not.
• Updating the organizational structure of the head office and other branches and working to update it on an ongoing basis. Responsibility for the social insurance file, registering and excluding employees according to the system, then obtaining the monthly invoice, following up the payment procedures, and preparing and sending the monthly insurance movement report to the HR manager.
• Issuing employees letters such as introductions, Promotions, adjustment, transferring, disciplinary actions, notice of termination, suspension, and others.
• Completing all types of employee leave procedures and the consequent visas and payment of wages until the employee returns to work.
• Preparing all required documents related to Business trips and coordinating with travel agency for ticket and hotel booking and paying the per diems.
• Providing salary information through attendance and departure records and completing the procedures for entering any increases or deductions that affect the Monthly Payroll.
• Continually assists with roles and responsibilities as related to the Employee Services engagement program.
• Issuing contract annexes to expatriate employees in accordance with the expiry date of the work permit and then doing what is necessary to change the expiry date in the (MenaITech).
• Using QIWA to do transfer expats services to Prestige company.
• Uploading documents through the Chamber of Commerce portal for getting electronic attestation and verifying the wallet balance t, while retaining the original files for reference when needed.
• Responsibility for preparing and follow-up of all the procedures of the end-of-service employees, whether resigned, dismissed, or even those whose contracts have ended, to calculate their dues, prepare experience certificates, transfer their sponsorships, etc

Visiting the company’s branches once a month and determining the extent of employees’ satisfaction with the environment, place, working hours, weekends and the way employees are assigned to overtime, as well as the way supervisors and managers deal with, and their sense of their importance and status, and what are the improvement proposals. Then share this report with the HR Manager.

• Follow ups the required report or tracking and keep it in updating status.
• Promote effective work practices, work as a member of the team, and cover colleagues & vacation periods in whatever tasks may be assigned to.
• Saving all documents in their specific files and maintain the files in the proper situation.
• Receiving employees’ issues thru paper, emails, phone calls …. etc.
• Completes special projects regarding various issues as needed.
• Any tasks that may be required of him/her in the future and that is within his/her qualifications, experience and capabilities, and that falls within the tasks of the human resources department.