HR & Admin Specialist, Turkey

It’s amazing what can happen over a cup of coffee. At JACOBS DOUWE EGBERTS, we’ve made it our mission to find out. Our people have been raising the bar since day one, thinking fast and acting even faster to make an impact that’s felt around the world. JDE is the home to some of the most well-known coffee brands in the world. To date, our coffee and tea portfolio is available in over 100 countries and includes iconic household names such as Jacobs, Tassimo, Moccona, Senseo, L’OR, Douwe Egberts, TiOra, Super, Kenco, Pilao and Gevalia. We’ve built our business on the belief that everyone deserves the coffee they love – no matter who you are, where you live or how you take it.

At JACOBS DOUWE EGBERTS we are inspired by our belief that it’s amazing what can happen over a cup of coffee. We are driven by the vision that everyone deserves the coffee they love.

Office Management:
•    Oversee facilities and maintenance, ensuring a clean and organized work environment
•    Manage office supplies, equipment, and vendor relationships
•    Record Admin & Facilities expenditure and manage the budget 
•    Maintain the office condition and arrange necessary repairs
•    Partner with HR to update and maintain office policies as necessary
•    Organize office operations and procedures
•    Coordinate with IT department on all office equipment
•    Ensure that all items are invoiced and paid on time
•    Manage contract and price negotiations with office vendors, service providers, and office lease

Travel Policy Management
•    Implement Global requirements and enforce travel policies to optimize cost-effectiveness and employee convenience.
•    Monitor and reconcile travel expenses to ensure compliance with policies.

Car Fleet Management:
•    Manage the organization's vehicle fleet, including maintenance, registration, and insurance.
•    Optimize the use of company vehicles and implement cost-saving measures.
•    Ensure compliance with safety and regulatory standards for the car fleet.

Engagement Initiatives:
•    Partner with HR to develop and implement employee engagement initiatives to foster a positive workplace culture.
•    Plan and coordinate team-building activities, events, and celebrations.
•    Act as a liaison between employees and management to address concerns and improve overall satisfaction.

Vacation Management:
•    Administer and track employee vacation schedules and time-off requests.
•    Communicate and enforce vacation policies in coordination with HR.

Meeting Organization:
•    Coordinate and schedule internal and external meetings.
•    Ensure meeting facilities are equipped and prepared for efficient use.
•    Plan and organize company events, outings, and entertainment activities.
•    Coordinate catering, venues, and logistics for corporate events.
•    Manage budgets and expenses related to entertainment initiatives.   

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience in office management, administration, or a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and collaboration tools.
• English is a must

Additional Requirements:

• Knowledge of travel industry trends and best practices.
• Familiarity with car fleet management and safety regulations.
• Creativity in developing and executing employee engagement programs.
• Ability to work independently and collaboratively in a dynamic environment