Project Buyer

Responsibilities / Tasks

Job Description

Strategy

• As part of category communities, can be consulted on the category strategy definition by providing business feedback and visions from the entities/BUs/Functions that the role is supporting.

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Sourcing

• Responsible for tactical sourcing activities related to the project supported, andfor which the thresholds have been agreed with strategic buyers and/or  category managers.
• Responsible for low-spend contracting with vendors limited to general T&C or simplified agreements within scope of category strategy
• Responsible to steer the project in adherence with applicable category strategies & the use of preferred suppliers

Purchase Requisition, Purchasing & Order processing

• Responsible for processing purchase requisitions, purchase orders & following-up on order confirmations with expediting in case needed
• Clarifies issues with requestors and suppliers
• Provides feedback to Strategic buyer/Category manager when spotting requisitions going outside of suitable framework agreements
• Acts as 1st point of contact with vendors for daily operations

Invoice Processing & manage Master data

• Support solving invoice mismatches that couldn‘t be processed by Finance

Project related interactions

• For projects this person supports, acts as 1st Procurement point of contact for stakeholders in project management, engineering, project planning, controlling (and other project relevant roles)
• Ensures that qualitative and quantitative inputs from the Project team are captured in the different stages of the project
• Requests sourcing support for the relevant scope of supply from Strategic Buyers and/or Category managers (direct & indirect)
• Is early involved in project Sales phase discussions, and recurrently involved in later phases
• Based on involvement, is responsible for sharing progress information from Procurement view (weekly project call, monthly steerCo, stage gate reviews…)
• Partners with Logistics representative support the project (e.g. Transport manager) to track risks, costs and lead times related to transport/import/export/receipt of goods

KEY ACCOUNTABILITIES

Impact on Business

Predominantly delivers - follows defined standards.

• Follows set processes and performs repeating tasks
• Delivers within given procurement strategies

Innovation and Change

Predominantly proposes minor changes in existing processes or products.

• Provides suggestions for improvement within scope of work
• Provides lessons learned from projects to categories

Your Profile / Qualifications

Educational Background

• Business education in combination with experience in project- procurement
• University, bachelor’s degree in economics with experience in project- procurement

Professional Knowledge and Experiences

5+ years of experience in procurement

• ERP (SAP) / Procurement key user experiences / knowledge​
• Know-how of international contract management
• Cultural Awareness
• Contract management experience is essential
• Experience with implementation of corporate procurement 
• Work experience in complex organizations 
• ​Negotiation experience
• Cost analysis and management
• ​Project Management Skills

Other Skills & Competencies

Project buyer:

• English (fluent)  
• Financial and Business understanding
• Ability to network across sites and build relationships
• Good analytical capabilities, problem-solving skills and ability to think strategically & tactically     
• Takes ownership of the work, successes and mistakes
• Ability to work in matrix organization
• Intercultural sensitivity
• Takes ownership of the work, successes and mistakes    
• Very good communication skills  

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