Organize, maintain, and update all project-related documents, including drawings, specifications, reports, correspondence, and other records.
Ensure the accuracy, completeness, and integrity of documents by verifying their authenticity and relevance to project requirements.
Establish and maintain a systematic filing and retrieval system for easy access and reference to project documentation.
Coordinate with project teams, contractors, and stakeholders to collect, review, and distribute documents as per project requirements.
Document Control Procedures:
Develop and implement document control procedures and workflows to streamline document management processes and ensure compliance with company policies and standards.
Track and monitor document revisions, changes, and approvals using document control software or systems.
Generate document transmittals, logs, and reports to track the status and distribution of project documents accurately.
Maintain confidentiality and security of sensitive or proprietary information contained in project documents.
Quality Assurance:
Support quality assurance processes by assisting in the preparation and maintenance of quality documentation, including quality plans, procedures, and records.
Ensure that all project documents are reviewed and approved by the appropriate personnel before distribution or use.
Assist in internal and external audits by providing requested documents and records in a timely and organized manner.
Communication and Coordination:
Facilitate communication and collaboration between project teams, contractors, clients, and other stakeholders regarding document requirements, revisions, and approvals.
Respond to inquiries and requests for information regarding project documents promptly and professionally.
Qualifications:
Bachelor's degree or equivalent in Business Administration, Information Management, or related field.
Minimum of 2 years of experience in document control, preferably in the construction or engineering industry.
Proficiency in document management software and systems, such as Documentum, SharePoint, or Aconex.
Strong organizational skills and attention to detail to maintain accurate and up-to-date records.
Excellent communication and interpersonal skills to interact effectively with project teams and stakeholders.
Ability to work independently and prioritize tasks in a fast-paced environment.
Familiarity with project management principles and processes is a plus.
Must possess own visa or obtain a No Objection Certificate (NOC) from the current employer.
