Key Responsibilities

Document Management & Control

• Receive, log, classify, and register incoming and outgoing documents (drawings, submittals, RFIs, reports, contracts). 
• Maintain and update document numbering, version control, filing systems and registers. 
• Establish and maintain structured physical and electronic filing systems 
• Monitor document lifecycle to ensure timely submissions, updates, approvals, and distribution to relevant teams and stakeholders. 
• Prepare transmittals, logs, trackers, and document status reports. 
• Retrieve and provide document records for project teams, QA/QC reviews, audits, and close-out activities. 

Coordination & Communication

• Work closely with project managers, engineers, consultants, contractors, and clients to support document reviews and approvals. 
• Follow up on pending document reviews or approvals and escalate issues when necessary. 

Compliance & Quality

• Ensure document control procedures comply with company standards, client requirements, contractual obligations, and regulatory criteria. 
• Maintain confidentiality, secure backups, and proper archival of sensitive documents. 

Qualifications & Skills

• Diploma or Bachelor’s degree in administration, business, engineering, information management, or related field. 
• 2–5+ years’ experience in document control, preferably within civil construction or engineering projects in the UAE. 
• Experience with major document control systems like Aconex, SharePoint, Procore, Asite, or similar EDMS is highly valued. 

Technical Skills

• Strong proficiency in Microsoft Office (Excel, Word, Outlook). 
• Ability to interpret basic technical documents and drawings. 
• Excellent organizational skills and attention to detail. 
• Good communication and interpersonal abilities (English fluency is essential; Arabic is a plus). 
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.