•      Provide comprehensive day-to-day administrative support to one or more senior executives, acting as a trusted extension of leadership

•      Manage complex, high-volume calendars across multiple time zones, scheduling meetings, calls, and appointments with precision and foresight

•      Screen and prioritize correspondence, including emails, calls, and meeting requests on behalf of executives, drafting responses where appropriate

•      Prepare executives for meetings by compiling briefing materials, agendas, background research, and supporting documents

•      Take accurate minutes during key meetings and track action items through to completion

•      Coordinate internal and external meetings, including venue booking, catering, AV setup, and guest management for the Dubai office

•      Manage expense reporting and reconciliation for supported executives, ensuring timely submission in line with company policy

•      Maintain organized filing systems for contracts, correspondence, and key documents both digitally and in hard copy

•      Liaise with internal departments, including finance, legal, HR, and IT, on behalf of executives to ensure smooth operations

•      Manage ad hoc projects and special assignments as directed by senior leadership