Executive Secretary

Makeen Properties LLC is one of the UAE’s leading companies dedicated to the development of modern, sustainable real estate in the UAE. Makeen is highly committed to develop premium real estate and enriching the experience of living for residents by focusing on three core segments: real estate, services and hospitality. 

Makeen Properties LLC is driven by its vision to go beyond the customer’s expectations.

We have developed and managed many units for different sectors across the UAE, with over than 3000 units, including a leasing portfolio of residential homes, Industrial warehouses, commercial offices and holiday homes.

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

• BA in any business-related field

Skills & Professional Requirements:

• Proficient in MS Office and “back-office” software (e.g. ERP)
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

• Excellent interpersonal and multi-tasking abilities
• Strong sales, negotiation, and communication skills
• Pleasant and trustworthy

Experience Requirements:

• Proven experience as executive secretary or similar administrative role
• Minimum 5 years of experience in the same role
• Driving License is mandatory.
• Arabic Speaking is an advantage.
• Nationality Preference: Any

Attributes and Behaviours:

• Excellent interpersonal and communication skills
• Excellent problem solving and Decision-making skills.
• To have an eye for detail in all aspects that the position requires
• To be a team player while having the ability to work unsupervised as required.
• Be organized and have the capacity to work under pressure and make deadlines.
• To be able to work flexible hours if so required