Administrative Assistant

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Job Title: Administrative Assistant

Location: Chennai

Department: Administration

Reports To: Office Manager

Job Summary:

As an Administrative Assistant at our Chennai office, you will play a key role in supporting our HR, administration, logistics, and documentation efforts. This position requires a proactive, organized individual who can seamlessly handle multiple responsibilities in a fast-paced environment.

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Requirements

Key Responsibilities:

1. Human Resources:
   

   
   
   • Assist in recruitment and onboarding processes.
     
   • Maintain HR records, including payroll, attendance, and quarterly staff and labor appraisals.
     
   • Execute payroll management and analyze attendance, coordinating with department heads for any necessary corrective actions.
     
   • Prepare and execute quarterly appraisal data.
     

2. Administration:
   

   
   
   • Issue monthly purchase orders for consumables for the factory, warehouse, and office.
     
   • Negotiate with vendors for better prices and credit terms, and source new vendors for various company needs.
     

3. Logistics:
   

   
   
   • Coordinate with logistics companies for the movement of export containers and local material collection.
     
   • Negotiate better rates and credit terms with logistic partners.
     

4. Documentation:
   

   
   
   • Manage all domestic and international sales documentation.
     
   • Handle documentation related to annual contracts, rental agreements, vendor agreements, and annual reports for audits and company secretaries.
     

Essential Qualifications:

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
  
• Proven experience as an administrative assistant, office admin assistant, or similar role.
  
• Familiarity with office management systems and procedures.