Assistant Facilities Manager

• This on-site position will represent the Client as the key point of contact for the business in relation to operation delivery services. This person will work and regularly communicate with Zoetis APAC GO lead to ensure alignment of strategy and initiatives.
• To oversee and manage the day-to-day delivery of Facilities contracts. Examples are cleaning, equipment maintenance, daily beverage services, reception management, mail services, and conference room management (inclusive of its stationary).
• To keep effective documentation of contracts KPI and expiry. To work with Zoetis APAC GO lead to renew or establish new contracts.
• To initiate and raise necessary PO to vendors for contracts and fit out work. To ensure payment are correct and timely.
• To work with business on their growth/space needs and restack work. Scope will include liaising with different vendors for quotation or proposal. Test fit and proposal to be shared with Zoetis APAC GO/Business leads prior to implementation.

• To always maintain an up-to-date layout plan.

• To work with respective security team to coordinate on ID card issuance.

• To perform regular checks on office compliance to EHS.

• To act as a liaison between business and landlord on car parking needs, after office hours air-conditioning, necessary repairs by landlord and fit out work.

• To perform new or additional assignments within reason, as assigned by the Zoetis APAC GO lead. Skill set, bandwidth, and workload will be considered in case of new assignment.

Skills & Experience

• This service requires regular communication with Zoetis APAC GO leads located in Singapore. Communication in English both in writing and verbal.
• At least 2-3 years’ experience working with businesses on their day-to-day facilities needs and coordination with contractors to deliver their services.
• This position requires someone who can work independently and able to communicate confidently to maintain the professionalism and credibility of Global Operations (Client).

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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