Royalty Contracts Assistant

Grade Level – B1

Position – Associate – Rights & Royalties

Location - Noida

We are the world’s learning company with more than 18,000 employees operating in 70 countries. We combine world-class educational content and assessment, powered by services and technology, to enable more effective teaching and personalized learning at scale. We believe that wherever learning flourishes so do people. 

Job Purpose:  

As a Royalties Contracts Assistant within the Contracts Team of the Rights and Royalties Department, you will play a pivotal role in ensuring the smooth processing of agreements between authors and our company. Your primary responsibilities will involve meticulously reading and analysing pre-drafted and signed agreements to assess clauses pertaining to advance and royalty payments. Leveraging and enhancing your understanding of operational parameters and administrative policies, you will accurately input relevant data into our Intellectual Property Management Suite and other tools used within the team.  

Under the close supervision of senior team members, you will navigate day-to-day tasks with precision, adhering to established SLAs and operational controls. Your ability to manage your workload effectively, supported by occasional guidance from managers, will directly impact the efficiency of our team and the satisfaction of our internal stakeholders. Your clear and timely communication of information will facilitate smooth operations, and your ability to negotiate on matters related to your workload will be crucial.  

The role of a Royalties Contracts Assistant offers an opportunity to develop a deep understanding of procedural intricacies within our technical domain while contributing to the overall success of the Contracts Team. If you are detail-oriented, possess a keen grasp of operational concepts, and thrive in a collaborative environment, we invite you to join our dynamic team and grow your career within our finance group. 

Key Responsibilities: 

Agreement Analysis and Archival: 

• Conduct detailed analysis of pre-drafted and signed agreements, focusing on clauses related to advance and royalty payments. 
• Review pre-drafted agreements and ensure compliance with operational standards. 
• Index and archive legal paperwork accurately to be used for any further reference or audit requirements. 

Following SLAs and Controls:

• Clear sales stuck in suspense accounts on priority to ensure accurate royalty payouts. 
• Ensuring data integrity by timely and accurate data maintenance to enable accurate data dashboard reporting. 
• Maintaining efficiency and meeting Service Level Agreements (SLAs) and operational controls. 

Data Maintenance: 

• Manage and maintain accurate records of client data, including contract details, service requests, and performance metrics. 
• Ensure data integrity and security through proper handling and storage practices. 
• Implement data retention policies in accordance with regulatory requirements and client agreements. 
• Assist in author onboarding by maintaining the author record data in Oracle covering areas like communication details, banking, and tax details. 

Coordination:

• Conduct research on product and agreement mapping for account receivables impacting author royalty payouts based on the original author agreement. 
• Collaborate with Portfolio, legal, and other teams within the Royalties department to address inquiries and provide necessary support. 

Qualifications: 

• A bachelor's degree in a relevant field such as Business Administration, Finance, Legal Studies, or a related discipline.  
• Limited or some years of experience in a similar role, preferably within the rights and royalty's domain. 

Desired Skills: 

• Strong attention to detail and ability to conduct meticulous agreement analysis. 
• Proficiency in data entry and experience with Intellectual Property Management systems is a plus. 
• Demonstrated ability to manage workload effectively and meet deadlines. 
• Excellent communication and organizational skills. 
• Ability to work collaboratively in a team-oriented environment.