Senior Sales Admin

Together, we can beat cancer.

At Varian, a Siemens Healthineers Company, we bring together the world's best talent to realize our vision of a world without fear of cancer. Together, we work passionately to develop and deliver easy-to-use, efficient oncology solutions.

We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.

If you want to be part of this important mission, we want to hear from you. 

Major Responsibilities: (Detailed Responsibilities)

• Plans and implements projects that support the sales organization. Assists sales organization in providing technical and administrative product information.
• Coordinate, follow-up and communicate with customers - prepare and follow up on any sales quotations through Sales force (SFDC) made for clients.
• Works with market research team to ensure market analysis data is used for quoting customer prices.
• Collect Sales Data, analyze data, present it to Sales Director and regional   Managers.

• Following up the orders for equipment’s as well as accessories, Software.
• Documentary support to customers to facilitate clearance of Equipment &
  • Logistic support and co-ordination, Import, Custom etc.
  • Global Co – ordination for Sales.
  • Coordinates with Sales Representatives to provide sales documentation and satisfy customer requirements.
  • Work closely with the Sales team to assess the progress of the department and develop Sales strategy accordingly.
     

Primary Function:
 

• Review all orders which are placed for EMEA India region to ensure that they are 100% complete/compliant and ready to be converted to firm orders by Order Processing team.
• Prepare complete documentation of each project and place at disposal of Sales Management, Revenue Recognition Controllers and Service Department
• Play an instrumental role in month/quarter end close activities by ensuring that all orders have been reviewed within indicated timeframe.
• Liaise closely with Sales Management, Order Processing, Technical Sales, Legal, Ethical Compliance Departments and Revenue Recognition Controllers
• Coordinate with Customers by letters and Phone for sharing PI for opening Letter of Credit to ensure revenue targets are met for Sales team.
• Bank guarantees administration and follow up
• Forecast Funnel – Maintaining the forecast funnel on weekly and monthly basis, ensuring that it is correct & updated by sales team.
• LBR – keeping track of loss business on monthly basis and ensuring all correct data is reported in system to be shared with management.
• Coordinate with Customers by letters and Phone and follow up for AR.
• Follow up and co-ordination required with customers for demo and factory visit including
• Preparation of Tenders – technical & commercial bids. Ensuring documentation and Bank Guarantee s per tender requirement. 
• Maintain files on significant statistical data, ensuring Sales Department documentation is updated for audits
• Collect needed information and contractual documentation from Sales Team and Sales Management
• Prepare and forward complete paperwork to Technical Sales Department for final configuration
• Work with different levels of Management to obtain special payment terms approvals on various projects
• Participates actively in SAP and other internal projects.
• Dispatch coordination of orders with the factory in USA & Europe to ensure timelines are met.
• Ensure the adequacy of sales-related equipment or material.
• Respond to complaints from customers and give after-sales support when requested.
• Store and sort financial and non-financial data in electronic form and present reports.
• Ensure adherence to laws and policies.
• Performs other duties as assigned 

Typical Education and Experience:

Associates Degree with 3 - 5 years of related experience

Varian is required to comply with all local and applicable regulations that may be associated with vaccine requirements for certain roles.

Fighting cancer calls for big ideas.

We envision a world without fear of cancer. Achieving this vision takes dedication and commitment from all of us, every single day. That's why we celebrate and value the distinctly beautiful and intersectional identities of each of our employees. We are a mirror of our patient-base, which allows us to innovate. Big ideas come from everywhere, and the best ideas are fostered by our unique individual experiences. At Varian, we encourage you to bring your whole self to work and believe your bold and authentic perspective will help to power more victories over cancer.

#TogetherWeFight

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