Procurement Officer

DUTIES & RESPONSIBILTIES:-

·        Create requests for bidding for all the materials and services requested by the projects, follow up with the vendors and prepare price comparison.

·        Coordinate on daily basis with the users/requesters to ensure the purchase of the correct required materials and services.

·        Monitor and control the price escalations of materials and services by keeping records of previously issued purchase orders and obtaining current market prices from various vendors.

·        Build and develop relationships with key vendors, service providers, and customers.

·        Ensure all purchase orders for materials and services are issued after negotiations and obtain management approval.

·        Review all quotations before preparing the price comparison, and make sure to include any deviations.

·        Review periodically the received purchase requisitions and ensure timely release of purchase orders.

·        Focus on the procurement of materials and services from local manufacturers, factories, and direct agents.

·        Always negotiate for maximum credit payment terms, delivery to main stores/projects’ stores, and obtain warranty/guarantee where applicable.

·        Full adherence to company policy and management directives.

·        Investigate defective or unacceptable materials with users, vendors and others to determine cause of problem and take corrective and preventative action for future dealings.

·        Ensure supplier compliance with material specification and standards as per projects and company requirements for quality, delivery, and cost.

·        Ensure the department staff are regularly trained and well informed.

·        Safe keeping of purchase orders files.

·        Check availability of materials at the company stores prior issuing purchase orders.

·        Liaise with Accounts Payable Department to ensure accurate and timely payment of vendors’ invoices.