Administration
Office Administrator – Beirut, Lebanon
Overview: The Office Administrator plays a crucial role in the day-to-day functioning of an office by handling various administrative tasks, supporting staff members, and contributing to the overall efficiency and effectiveness of the organization.
Position Location: Hamra – Beirut, Lebanon
Business Industry: Trading
Main Duties and Responsibilities:
• Provide administrative support to ensure efficient office operation. This includes tasks such as managing correspondence, organizing files, scheduling appointments, and maintaining office supplies.
• Greet and assist visitors, answer and direct phone calls, and handle inquiries professionally.
• Input, update, and maintain databases, records, and files accurately. This might involve tasks such as entering financial data, updating employee records, or managing inventory databases.
• Facilitate internal and external communication channels.
• Schedule meetings, conferences, and appointments, and coordinate associated logistics such as room bookings, catering, and equipment setup.
• Ensure the office environment is clean, organized, and conducive to productivity. This may involve coordinating repairs and maintenance services, managing office equipment, and ensuring health and safety standards are met.
• Assist with basic financial tasks such as processing invoices, expense reports, and payroll.
• Support HR functions such as recruitment, onboarding, and employee orientation.
• Ensure office policies and procedures are followed and updated as necessary.
• Assist with special projects or initiatives as assigned by management.
Qualifications and Requirements:
• Relevant Bachelor’s degree or Diploma.
• Proven experience as an office administrator, office assistant, or relevant administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and multitask effectively.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Knowledge of basic accounting principles is a plus.
