Virtual assistant / Executive assistant

Job Title: Senior Virtual Assistant / Senior Executive Assistant Position
Type: Hybrid
Location: I-9/2, Islamabad
Working Schedule:  11am-7pm PST Onsite (2 days) and Work from home (3 days)

In this Senior Virtual Assistant / Senior Executive Assistant role, you will play a pivotal role in providing comprehensive administrative support across various functions including HR, Customer Support, and other back-office tasks. Your leadership and expertise will be instrumental in facilitating smooth operations, managing diverse administrative responsibilities, and driving organizational efficiency.

Responsibilities:

Administrative Support:

• Provide advanced administrative support, managing complex schedules, prioritizing tasks, and handling sensitive information.
• Serve as the primary liaison between senior executives and internal/external stakeholders.
• Coordinate high-level meetings, including those involving senior management and cross-functional teams.
• Prepare and distribute reports, presentations, and documents as required by senior leadership.
• Streamline administrative processes and implement organizational enhancements to improve efficiency.

Meeting Coordination:

• Attend and actively participate in high-level meetings, documenting detailed minutes and action items.
• Prepare comprehensive meeting minutes, summarizing key discussions and decisions.
• Distribute meeting minutes to relevant stakeholders and ensure timely follow-up on action items.

Email and Calendar Management:

• Manage and prioritize incoming emails, providing responses on behalf of senior executives when necessary.
• Maintain executive calendars, ensuring optimal time management and coordination.
• Coordinate travel arrangements and accommodations for senior team members as required.

Research and Data Analysis:

• Conduct in-depth research on industry trends, competitors, and market dynamics.
• Analyze data and generate reports to support strategic decision-making by senior executives.

Requirements:

• Minimum 5 years of experience as a Senior Virtual Assistant or Senior Executive Assistant.
• Strong writing and editing skills, with excellent attention to detail.
• Proficiency in email and calendar management tools (e.g., Microsoft Outlook, Google Calendar).
• Exceptional organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Tech-savvy with adaptability to new digital tools and software.
• Proactive, self-motivated, and accountable approach to work.

Preferred Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.

Why Work with Us: At VASL, we are dedicated to fostering a collaborative and inclusive work environment that values integrity, respect, diversity, flexibility, and teamwork. As a Senior Virtual Assistant / Senior Executive Assistant, you will have the opportunity to contribute significantly to our organization's success. Join us and be part of a dynamic team committed to delivering exceptional customer experiences and driving organizational excellence.

Our Values:

• Value creation: Create more value than expected.
• Integrity: Develop trusted relationships through honesty, efficiency, and dependability.
• Respect: Appreciate that everyone brings value.
• Diversity: Embrace different perspectives.
• Flexibility: Adapt to changing circumstances and be open to collaboration.
• Teamwork: Collaborate for success.

Work with Us: We are a team of dedicated professionals who thrive in a culture of feedback and collaboration. Join us and be part of a dynamic and ambitious organization where you can make a real difference while enjoying autonomy and support.