Provide day-to-day administrative support to the Manager and department staff and perform various clerical functions such as preparing correspondence, receiving visitors, arranging and coordinating meetings.
Handle all administrative work for the department such as handling incoming/outgoing mail, correspondence, etc. and routing them appropriately for action.
Prepare and review routine and non-routine correspondence such as memos, letters, emails and other correspondence as required.
Receive visitors, arrange meetings, appointments and coordinate all logical needs for business trips on behalf of department staff with the relevant departments.
Compile presentation materials and business reports for review and meetings on behalf of the department.
Establish and maintain an effective filing system for all the confidential documents and reports and ensure they are stored in a safe and secure location.
Order and maintain adequate stocks of stationery and office suppliers for the department.
Attend department meetings and prepare and circulate minutes of meeting to attendees as required.
Perform simple translation of correspondences (Arabic/English) and assist in explaining content as may be required.
Assist in handling the department’s petty cash and ensure proper accounting and control to meet the approved needs.
Provide support for staff within the department on various requirements as requested and follow up with concerned departments.
Ability to plan and organize own work.
Excellent interpersonal skills.
Analytical and problem solving skills.
Ability to work as a member and contribute in a diverse team.
Accuracy and an eye for detail.
Ability to communicate clearly and concisely both orally and in writing in English.
High level of computer literacy: MS windows applications (word processing, Excel, Power Point, etc).
Diploma in Office Management, Secretarial Studies or Business Administration
- Job Location:
- Doha, Qatar
- Company Industry:
- Manufacturing and Production
- Company Type:
- Employer (Public Sector)
- Job Role:
- Employment Status:
- Full time
- Employment Type:
- Monthly Salary Range:
- Number of Vacancies:
- Job Ref.:
- Career Level:
- Entry Level
- Years of Experience:
- Min: 2 Max: 5
- Residence Location:
- Certification / diploma