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    Administrative Assistant

    Qatar Solar Technologies (QSTec)

    Doha, Qatar

    Ref. JB1754428

    Job Description

    Reporting to: Legal Affairs Manager

    Main Duties:

    Provide day-to-day administrative support to the Manager and department staff and perform various clerical functions such as preparing correspondence, receiving visitors, arranging and coordinating meetings.

    Major Responsibilities/Duties:

     Handle all administrative work for the department such as handling incoming/outgoing mail, correspondence, etc. and routing them appropriately for action.

     Prepare and review routine and non-routine correspondence such as memos, letters, emails and other correspondence as required.

     Receive visitors, arrange meetings, appointments and coordinate all logical needs for business trips on behalf of department staff with the relevant departments.

     Compile presentation materials and business reports for review and meetings on behalf of the department.

     Establish and maintain an effective filing system for all the confidential documents and reports and ensure they are stored in a safe and secure location.

     Order and maintain adequate stocks of stationery and office suppliers for the department.

     Attend department meetings and prepare and circulate minutes of meeting to attendees as required.

     Perform simple translation of correspondences (Arabic/English) and assist in explaining content as may be required.

     Assist in handling the department’s petty cash and ensure proper accounting and control to meet the approved needs.

     Provide support for staff within the department on various requirements as requested and follow up with concerned departments.


     2 + years in executing office administration, secretarial and related services. Experience working in similar functional department will be a definite advantage.

     Ability to plan and organize own work.

     Excellent interpersonal skills.

     Analytical and problem solving skills.

     Ability to work as a member and contribute in a diverse team.

     Accuracy and an eye for detail.

     Ability to communicate clearly and concisely both orally and in writing in English.

     High level of computer literacy: MS windows applications (word processing, Excel, Power Point, etc).


    Diploma in Office Management, Secretarial Studies or Business Administration

    Job Details

    Job Location:
    Doha, Qatar
    Company Industry:
    Manufacturing and Production
    Company Type:
    Employer (Public Sector)
    Job Role:
    Employment Status:
    Full time
    Employment Type:
    Monthly Salary Range:
    Number of Vacancies:
    Job Ref.:

    Preferred Candidate

    Career Level:
    Entry Level
    Years of Experience:
    Min: 2 Max: 5
    Residence Location:
    Certification / diploma