File, manage, maintain and update personnel files. Includes legal documents, employee contracts and other files related to the employees.
Maintain the database and make sure that all files are in the right place.
Sort records and document in accordance with classification standards and instructions.
Maintain paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
Assist in the scanning of paper-based documents for inclusion in electronic format in the system.
Carry out the archive policies about who can use archive materials and how they may do so.
Respond to internal and external requests for information from the Office's archives and records centre in accordance with the policy, and approval from the Line Manager.
Ensure high standards of confidentiality to safeguard any sensitive information.
RequirementsQualification
• High School Certificate or an equivalent diploma.
Experience & Knowledge Requirement
• Minimum of 2 years’ experience in an archival role
Skills Requirements
• Organised, with excellent administrative skills.
• IT-literate
• Able to work in a team
• Friendly and able to relate well to a wide range of users
• Excellent verbal communicators
• Forward-thinking, with an ability to anticipate and prepare for changing uses of archived information
