Reports To:
Head of Corporate Procurement
Direct Reportees:
None
** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **
Ensure that procurement and contracting activities (tactical and transactional) for acquisition of third-party Corporate services, spares, consumable, are conducted in a fair and transparent manner and in accordance with the Company policies and procedures. Effectively manage Corporate expenditure on third party services, spares and consumables to improve overall performance (Supplier Performance Management) in terms of cost and value added to the Company.
Key Accountabilities:
Operational Management:
1. Undertake ‘front to end’ Corporate contracting activities involving all of the required activities such as but not limited to Strategy development; Pre-qualification exercise; preparation and issue of Request for proposal (RFP), Invitation to Tender (ITT); tender evaluation and clarification, including clarification meetings; negotiation; contract preparation and award; post-award monitoring and administration; and finally performance management process for all assigned Corporate contracts .
2. Generate and manage all entries in SAP to ensure that all transactions, commitments and expenditures are duly captured and tracked.
3. Support internal stakeholders on selection of appropriate Corporate contracting strategies and contract forms including remuneration method.
4. Advise internal stakeholders on appropriate contracting strategies, contract forms, risk vs. incentive and total cost models based on contract arrangement requirements and select the appropriate remuneration methods.
5. Select the standard contract model and where applicable prepare special terms and conditions in consultation with the Legal, Finance and other division/departments as may be required to protect the interest of the Company and mitigates risk.
6. Interpret the contractual arrangement and obligations and support the contract holders in discussions related to variations, disputes or claims highlighting commercial and contractual issues.
7. Prepare the complete sourcing program and timelines for the assigned contract strategies included in Contract Plan based on the priority of each activity and execute accordingly following obtaining of business approval in accordance with the Company policies and procedures.
8. Assist in discussing and resolving any contractual performance related concerns with the company vendors.
9. Optimize existing Corporate contracts in term of efficiency, cost and value which shall directly have an impact on Corporate spend in coordination with Nakilat and the Joint Venture companies if applicable.
10. Identify opportunities for synergies, consolidations and standardization engaging JVs and leverage size and scale, and execute accordingly to realize value through strategic contract and cost management solutions for respective panel of Corporate categories.
11. Establish regular KPI’s and Supplier scorecard for respective categories, considering previous experience, lesson learned with focus on continuous improvement.
12. Optimize Corporate Supplier Database based on research conducted, internal/external sourcing.
Relationship Management:
13. Negotiate and administer various types of contractual commitments so that approvals, extensions, modifications and amendments, supplemental funding requests, notifications, close outs and other actions are handled promptly.
14. Liaise with relevant internal stakeholders and subject matter experts in other functions (Finance, Legal, SHEQ, etc.) on matters related to contracts.
Management of Contracts:
15. Assist in application, facilitation and implementation of Supplier Performance Management agenda and processes.
16. Contribute to the effective management of contracts and deliver outcomes in line with contracts objectives and business requirements.
17. Assist in the development and maintenance of contract management information, documentation, procedures, data and records.
18. Ensure that all contractors with whom the company is entering into a contract meet all legal requirements and government regulations.
19. Prepare contract summaries and status reports in order to keep a track of status of all contracts at different stages of progress on these contracts through close out.
20. Assist contract holders in preparation of Tender Committee submissions with commercial and contractual input.
Generic Accountabilities:
Quality, Health, Safety, & Environment (QHSE):
21. Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
Policies, Systems, Processes & Procedures:
22. Implement approved policies, processes & procedures
23. Review and provide recommendations to enhance existing contract documents, forms and templates.
Others:
24. Work with and support the immediate supervisor and internal stakeholders to explore opportunities to maximize the value for money
25. Ensure compliance with relevant government regulations.
26. Assist in the timely distribution of reports to key internal stakeholders.
27. Perform any other duties as directed by the immediate supervisor.
• Implement all Corporate contract related activities from pre-qualification to performance management and close out.
• Ensure compliance with Company policy and procedures and Government regulations
• Liaise with and advise the internal stakeholders in adopting appropriate contracting strategy
• Ensure delivery of the assigned contracts within the agreed timelines
Internal :
• Frequent interactions with relevant stakeholders for planning of requirements and executing contracting strategies.
• Legal, Insurance, Tax, Finance, SHEQ and etc. to obtain expert advice on contracts related matters
• Department Managers, to seek approval for awarding contracts as per TOFA
External :
• Other organizations during commercial and contractual activities as well as tendering process
• Build and maintain relations with contractors
As per TOFA
Qualifications:
• Bachelors’ degree in Business Administration, Engineering or an equivalent qualification
• Specialized business courses on Contracts, Procurement, Supply Chain Management, Contract Terms & Conditions, Negotiation Strategies and Supplier Performance Management are recommended
Experience:
• 3 to 6 years of experience in contracts field including preparation of tenders, evaluation, clarification, negotiation, formulating contract documents, administration of contracts, etc.
• Experience in handling contracts for various disciplines including but not limited to Corporate, Business, IT & Communications, Facilities maintenance and management disciplines within Oil & Gas / Marine and Petrochemical industries is desirable
Job Specific Skills:
• Knowledge of standard forms of contract, contracts law and industry best practices on sourcing and contract management.
• Proactivity.
• Ability to analyze and develop compelling business cases and present the same at senior management level.
• Strong understanding of procurement principles and end-to-end supply chain management practices and processes.
• Working knowledge of SAP or similar ERP / Contract Management Systems.
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