About the job Senior Analyst - AR/AP
Key Roles & Responsibilities
Monitor, evaluate and provide feedback on KPI reporting on a monthly basis, including preparation of Vessel Utilization and Off-hire reports.
Generating revenue invoices (Hire, Meals & Accom, Consumables, Insurance, back charges) for the services rendered to the clients
Comply with each clients protocols and Our Clients Finance protocols for invoice issuance and accruals
Obtain clients approval on accuracy of invoices until service codes are obtained and final invoice issued and accrued
Match cost invoices - 3rd Party Vessels, Catering bills, Intercompany invoices, Port invoices to contract and daily vessel/project timesheet, in coordination with Commercial team
Process and issue Debit and Credit Notes as necessary
Coordinating with Procurement team on POs and liaising with Finance Team for payment processing
Act as a mediator between Finance and Supplier for Statement of Accounts
Provide accounts receivables and accounts payable accruals to Accounts Department on a monthly
Monthly closing reports with no more than 30 days between accruals and final invoicing and no more than 60 days for collection
Maintain aging report / Statement of Accounts (SOA) for all customers
Maintaining vessel utilization report each month and reconcile utilization with accruals
Maintain proper archiving and timely posting to Oracle Fusion of AR/AP invoices and debit/credit notes
Following up payments with customers
Reconciling vessel monthly meal sheets and consumables
Liaising with Internal and External Auditors to provide supporting evidence and attend to queries from well organized filing
Develop support AR / AP team with clear directions on objectives and measurable outcome checklists on assigned daily/weekly/monthly tasks
Monitor support AR/AP team performance against set objectives and tasks
Manage reporting of OpEx, Project costs and Capex variance to ensure effective cost control of vessels, projects, and assets
Perform other job-related duties as assigned
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