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    Executive Secretary

    Mawten Real Estate Co.

    Riyadh, Saudi Arabia

    Ref. JB1761099

    Job Description

    Provide high-level administrative support to the HoD by handling information requests, preparing statistical reports, and performing functions such as preparing correspondence, receiving visitors, and scheduling meetings.

    - Streamline and manage the day to day affairs to ensure smooth functioning of the HoD’s Office.
    - Handle all administrative matters pertaining to management related activities.
    - Maintain HoD’s working schedule, calendar and organize his office.
    - Schedule meetings & appointments, receive visitors, screen calls and handle other activities such as mailing, filing, typing, faxing
    - Prepare minutes of meetings and distribute minutes as per requirement
    - Prepare memos, office notices, routine letters, reports, etc., using tool such as word processing and spreadsheet etc.
    - Open, sort, and distribute incoming correspondence, including faxes and email.
    - Redirect or respond to queries in absence of or on behalf of the HoD.
    - Prepare agendas and make arrangements for committee, board, and other mtgs.
    - Coordinate and follow up with other Department Heads/Managers for information required by the HoD.
    - Maintain relevant management information system as well as client contact information.
    - Make travel arrangements, i.e. travel itinerary, visas, accommodation, car rental etc.


    - Bachelor’s degree from an accredited university.
    - At least five years’ experience at a similar job.
    - Knowledge of core business of company.
    - Strong organizational skills.
    - Effective oral and written communication skills.
    - Strong time management skills.
    - Highly efficient delivery.
    - Strong interpersonal skills.
    - Excellent Knowledge of MS Office with the ability to learn new software.
    - Professional verbal and written communication skills.
    - Able to work under pressure.
    - Excellent spoken and written English and Arabic.

    Job Details

    Job Location:
    Riyadh, Saudi Arabia
    Company Industry:
    Real Estate
    Company Type:
    Employer (Private Sector)
    Job Role:
    Employment Status:
    Full time
    Employment Type:
    Monthly Salary Range:
    Number of Vacancies:
    Job Ref.:

    Preferred Candidate

    Career Level:
    Mid Career
    Years of Experience:
    Min: 5
    Residence Location:
    Saudi Arabia
    Bachelor's degree / higher diploma
    Min: 25