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    Executive Secretary

    Islamic Development Bank

    Jeddah, Saudi Arabia

    Ref. JB2044260

    Job Description

    • Plan, manage, and implement the Chief Economist Office activities in an efficient manner to maximize the Secretarial support to the Chief Economist.
    • Act as a focal point of contact for the Office of the Chief Economist and answer all calls or inquiries via phone or email about the daily engagements of the Chief Economist, status of any matters/issues brought to the attention of the Chief economist by the Departments/entities for his review, guidance or approval
    • Take notes of queries to be brought to the attention of the Chief economist or to the Department/entity concerned with a briefing for actions to be taken
    • Remain alert and exercise extreme caution to display appropriate business conduct and decorum in conducting daily business which upholds the dignity and discipline of the office
    • Maintain a data base on Lotus Notes to manage the daily schedule of the Chief Economist by ensuring that the scheduled engagements don’t clash, overlap or do happen with sufficient breaks in between to allow for possible overrun
    • Schedule engagements of the Chief Economist and inform and remind him sufficiently in advance of the scheduled engagement
    • Take dictations, preparing Minutes, follow-up, etc.
    • Undertake the responsibility for timely provision of agenda and briefing materials as well as information on schedule for meetings (MCM, Board, various Task Force/Committee, etc.), interviews or any other engagements the Chief Economist is required to participate in through necessary coordination with concerned Departments, Committees, etc.
    • Coordinate with Departments/entities and Secretaries to the Management to finalize date, time and venue for meetings or other events for the Chief Economist, schedule such events, prepare necessary agenda and briefing materials and distribute among participants.
    • Independently drafting Memos, letters for the Chief economist
    • Prepare correspondence, reports and other documents on his own, from brief inputs/outlines provided / dictated by the Chief economist, proof-read and ensure expected quality and standard of format and languages of the final drafts
    • Prepare, organize, and complete mission files for the Chief economist
    • Arrange for timely distribution of such documents and maintains (paper) records thereof, if necessary for record and reference
    • Assist in archives in indexing/archiving/mailing, et
    • Ensures timely attention and review of all urgent and confidential documents by the Chief economist as well as timely delivery of urgent documents cleared by the Chief economist to the intended recipient/s.
    • Filter all incoming mail in the absence of the Technical Assistant and present it for review and action by the Chief economist
    • Liaise and coordinate with Departments/entities under the Chief Economist Complex to communicate and ensure compliance with Chief economist’s instructions as well as to follow up on assignments/tasks from the Chief economist so that the Chief economist can be updated on status in a timely manner
    • Collect data/information from time to time from the Departments/entities as required by the Chief economist
    • Undertake arrangements for the Chief economist’s travel, hotel accommodation, visa, required cash advance or per diem, leave, requests for educational and medical expenses to be reimbursed and any other support he may stand in need of from time to time


    • Wide knowledge of secretarial duties and office management procedures
    • A fully qualified secretary (Diploma, Certification…etc.) with 7 years experience in secretarial function and office administration in addition to support services, or ,
    • A Bachelor degree in Business Administration or any relevant field with 3-5 years experience as Executive Secretary.
    • Shorthand skills
    • Communication Skills (writing and oral)
    • Language Skills (Proficiency in English and Arabic is a must). French is an extra advantage.

    Job Details

    Job Location:
    Jeddah, Saudi Arabia
    Company Industry:
    Islamic Banking
    Company Type:
    Employer (Private Sector)
    Job Role:
    Employment Status:
    Employment Type:
    Monthly Salary Range:
    Number of Vacancies:
    Job Ref.:

    Preferred Candidate

    Career Level:
    Mid Career
    Years of Experience:
    Min: 7
    Residence Location:
    Jeddah,Saudi Arabia