Legal Admin Assistant/Secretary

Role:  Legal Admin Assistant/ Secretary

Reporting Line: Team Leader

Requirements:

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues.
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines.
• Strong interpersonal skills with an ability to build relationships with senior executives.
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanour.

Duties & Responsibilities: 

• Provide administrative support to one or more lawyers.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics.
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures.
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance.
• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements.
• File, organize, scan, copy and fax legal documents promptly.
• Screen, direct, and prioritize incoming calls and emails to lawyers.
• Adhere to the Firm’s policies and procedures.

Relationships:

• Lawyers
• Team Leader
• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion:

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.