Procurement Specialist

OVERVIEW

Position

Procurement Specialist

Job Code

3-4

Reports to

Procurement Manager

Direct Reports

Ahlam Safar

Division

Indirect Procurement

Department

Procurement

Role Purpose

The Procurement Specialist leads the procurement of low to high complexity project packages and supports the Procurement Manager and Procurement Director on the execution of the procurement for projects, working effectively with internal departments, external stakeholders and other members of the Procurement team. While carrying out procurement activities, the Procurement Professional/Specialist provides commercial leadership in project teams, developing and executing creative strategies to ensure work is conducted with rigorous professional standards in full compliance with NEOM governance.

Key Responsibilities, Accountabilities and Activities

Policies & Procedures

• Manages the Procurement of packages following NEOM policies, procedure and processes.
• Follows procurement and contracting Policy and Procedures.
• Assesses governance documents and suggests improvements to contracting strategies.

Contracting Strategies & Tender Plans:

• Reviews End User Scopes and advises most appropriate tendering and contracting strategy.
• Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency.

Tender Documents:

• Compiles and Prepares Tender Documents to be issued.
• Prepare comprehensive ITT packages: develop Expression of Interest (EOI) Pre-Qualification requests, conduct EOI / PQQ’s, evaluate EOI / PQQ responses

Tender Period:

• Manages the communication, bidder’s queries and Tender Addendums during the tender period with necessary input from the End User where required.

Tender Evaluation:

• Coordinate and attend technical and commercial bid openings.
• Preform evaluation of commercial aspects of the technical submissions and evaluation of the commercial bid.
• Prepares recommendation for award for Notice of Award.

Contract Formation:

• Prepares contract documents for signature and execution.
• Issues Letter of Reward and Regret as appropriate.

Contract Administration

• Provides advice on all contractual issues during the complete life cycle of the Contract until the contract closes out.
• Monitor supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers

Document Auditing

• Ensures effective document records are retained and audit and performance management mechanisms are in place.

Management / Leadership