What is the importance of documentation in store management?

Documentation and record keeping are important to ensure accountability, facilitate coordination of care between providers and for service improvement. However, the importance of documentation and record keeping may be overlooked/overshadowed by the focus on direct services to clients.

1. Continuity of care. Records provide a case history and a more holistic picture in order to follow-up on services or try different approaches to assist the client. This is especially for clients with long-term or complex needs, or who require multiple services. Accurate and up-to-date recording is important especially when there is an emergency and the staff-in-charge is not available (due to illness, vacation, resignation, etc.). Good records and documentation will facilitate communicationbetween service providers to ensure coordinated, rather than fragmented, service.

2. Accountability. It is important to be able to provide relevant client information at any given time and the organisation’s response to their needs. The information may be needed to respond to queries from stakeholders, who may include the client’s family, funders, donors or the courts. One important source of information is the client records. Documentation forms the nature of the professional relationship with the client. Information on problems encountered and the agency’s response would assist in the event of a crisis or investigations.

3. Service improvement. Well-documented records can also lead to improved services to the clients by helping the staff organise his/her thoughts. Aggregated client information can also facilitate serviceplanning, service development and service reviews. The information can also form primary data to conduct evidence-based research.

thanks

Sunil Kumar Singh

Documentation is the evidence of the Movement of goods as it accounts for documentary evidence in respect of all its dealings. In fact it is the biography of the items connecting from your supplier till reaches the end user for any purpose connected to it for internal use, for evidence purpose, for reference, for litigation if any, customer service including dealing with complaints.

Thanks for the invitation

Well......Very good question

Agreed with both answers given by

Mr.:Patel & Mr.: Vrindavan as well too.

Records management programs must manage organizational information so that it is timely, accurate, complete, cost-effective, accessible and useable. Better information, at the right time, makes better business.

1. To Control the Creation and Growth of Records

2. To Reduce Operating Costs

3. To Improve Efficiency and Productivity

4. To Safeguard Vital Information

5. To Support Better Management Decision Making

Both paper & soft documentation are primordial for running smoothly & safely any business;

No exceptions for store management .

Nearly all the justifications behind this are yet given by the highness professionals.

Documentation that means Documents in the most important of while storage process. It is the purpose of inventory status, of Sales & general knowledge of whether items of market & marketing Demand & Needs or any flaws while in-warding, for knowing the non-moving for disposal,Introduction of JIt. CONSIGNMENT storage systems and for knowing obsolescent and pilferage and mall-practices existing in the stores handling/ Periodic auditing and reconciliations helps stores and systems modifications minimizes and in few cases eliminates the discrepancies arising due to flaws in stores / warehouses. Periodic auditing and reconciliations helps stores and systems modifications minimizes and in few cases eliminates the discrepancies arising due to flaws in stores / warehouses. Well, for all the actions of perfections in stores the basis & basically documentation and it is extremely important of Storage in product. MD.Shamim sarker

1. Future decision making.

2. Ensure accountability.

3. Information gap assessment.

Documentation has vital importance while storage process.It is replica of stores for the purpose of Inventory status,sales status in general,for knowledge of whether items in market demand are in warded or any flaws while in-warding, for knowing the non-moving for disposal,Introduction of JIT .KAN-BAN,CONSIGNMENT storage systems and for knowing obsolescent and pilferage and mall-practices existing in the stores handling/

Periodic auditing and reconciliations helps stores and systems modifications minimizes and in few cases eliminates the discrepancies arising due to flaws in stores / warehouses.

Well, for all the actions of perfections in stores the basis is documentation and it is extremely important.

MANNEM NAGESWARAIAH

The materials , lying unused but have future economic value are said to form inventory which needs professional handling. Inventory control / management thus is a vitally important aspect of any stores function. One of the basic functions of stores is to account for every material received in Stores by maintaining proper records of all the incoming, stored and outgoing materials so that proper accounting and audit trail is maintained.

Hence , record keeping is a vital function of stores . Of course , it also goes along the various activities and with development in the information technology domain, the record keeping in stores too is through electronic medium making the whole process smooth and efficient.   

Agree with Mr. VENKITARAMAN KRISHNA MOORTHY VRINDAVAN                   

documents were most important role in all services , this will be help full to maintain the records which is the stock is available & out of stock with over all information & many more about the product & this will be help full to check track records materials in & out of manual or system billing details we may found. this documents we may maintain by manual record & same as latest version which we are using in our company based software to store the documents as per system inventory.

documents will help  full in all kinds of rules & regulations & same as we can show our eveidences in case of any customer complaint or any failure of process or any law.