Supply Assistant - Hatay,Turkey INTERNAL

General Description of the Programme:

GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey.

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

GOAL has two projects (ECHO funded LINK and Irish Aid) in Türkiye, LINK program targets refugees from nomadic / semi-nomadic backgrounds and those engaged in seasonal agricultural labour. LINK has been designed to address and mitigate protection concerns of the vulnerable / marginalized refugees through provision of critical information and raising their awareness on their rights, obligations and services available in Türkiye, by sensitization/capacity building (targeting key stakeholders and service providers, etc.) activities, and Case Management (CM) and Individual Protection Assistance (IPA) services to enable highly vulnerable refugees to access to basic, social and protective services available under the provisions of Temporary and International Protection regulations in Türkiye. On the other hand, Irish Aid grant is targeting earthquake survivors and providing humanitarian assistance to affected families. 

Job purpose:

The Supply Assistant works in close collaboration with the Goal Logistics Teams in Syria and Turkey, and the Procurement and Program teams all under the supervision of the Goal Syria Supply Chain Manager to efficiently organize the supply chain of humanitarian aid for GOAL Syria program and supporting other logistics activities.

Duties, objectives, and competencies

Key Responsibilities and duties:

• Support Supply Chain Manager by ensuring delivery of international supply for GOAL projects, communicate with Third-party, Syria team.
• Monitor status and position of cargo during movement.
• Representing GOAL on TRC shipment. This requires Supply Assistant to be present in Cilvegozu border when required.
• Preparing daily shipment report, update logs calendar,
• Arranging samples for third party laboratory analyses, checking analyses result in case any problem inform line manager, get in contact with supplier and try to arrange another sample asap.
• After receive loading plan from suppliers, arranging inspectors for third party inspection and being in contact with inspector during all loadings, any problem inform line manager and try to recover problem not to be late for program.
• Ensure batch numbers of commodities analysed or not.
• Sending feedback to supply chain about supplier’s delivery conditions and process
• Raising PR`s for analyses and inspection.
• Ensure that all above is clearly documented in accordance with GOAL, donor and national guidelines and directives.
• Maintain both hard and soft copy filling systems for all above tasks.
• Monitoring freight Forwarding Agents, Loading and Quality control inspectors at loading and discharge ports and provide advice to the GOAL appointed agents at both field office level and the Country Offices
• Assist Supply Chain Manager by proactively identifying potential shipping bottlenecks and seeking timely resolution.
• Tracking and expediting loading processes in liaison with Supply Chain Manager
• Interact with third party logistics service providers.
• Ensure accuracy of all inventories
• Maintain communication with warehouse staff to ensure proper working order.
• Create packing lists and update shipment information in database.
• Coordinate deliveries for repaired or returned items.
• Ensure that the warehouse has sufficient space for incoming deliveries.

Other Duties:

• Contribute to Biweekly Supply Reports.
• Support Logistics Team when it is needed.
• Any other duties as directed by the Supply Chain Manager.

The above list of duties is not exhaustive list. The Supply Assistant is expected to complete additional responsibility and tasks as requested by the line manager.Please note all positions in GOAL Syria Logistics Department/s may at times require manual handling and lifting.

Requirements (essential)

• Turkish nationality
• Tertiary diploma in relevant area (logistics, or administration) and/or equivalent year’s practical work experience in a relevant field.
• At least 2 years work experience in Supply, Procurement or Logistics
• Ability to understand and implement organisational and donor policies.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel).
• Ability to manage and prioritise a varied workload in a in a dynamic work environment.
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required.
• Excellent attention to detail.
• Ability to write, speak and work in English.

Requirements (desired)

• Experience of working in the I/NGO environment
• Arabic language skills.

Interested? Then apply for this position via clicking on the 'apply now' button and fill out the application form. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. Qualified female candidates are strongly encouraged to apply.

The application deadline is 9 May 2024.

Please note that only shortlisted candidates will be contacted.

“Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.”

GOAL’ün, işe alım sürecinin (başvuru, başvuruların işlenmesi, mülakat, eğitim, oryantasyon) hiç bir aşamasında hiç bir şekilde ücret talep etmediğini, başvuru sahibine herhangi bir finansal yükümlülük yüklemediğini ya da başvuru sahibine ait banka bilgilerini talep etmediğini unutmayınız. GOAL işe alım süreci boyunca hiç bir aracı kurum ya da kuruluş yahut istihdam bürosuyla çalışmamaktadır. Eğer başvuru sırasında ya da işe alım sürecinin herhangi bir aşamasında sizden herhangi bir ücret ya da ödeme talep edilirse lütfen yanıt vermeyiniz.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.

Thank you.