Admin Assistant

The Admin Assistant is responsible for providing the director, with extensive and continuous calendar and event management, detailed meeting plan management, and all other administrative support. You will also be responsible for acting as a representative of the director, regarding internal and external relations and correspondences and screening communications and manage projects action plans and deliverables.

• Managing and maintaining the director’s calendar.
• Maintaining comprehensive and accurate records for department and director.
• Coordination of meetings, creating PowerPoint presentations, managing department page updates, coordinating monthly reporting & managing project action plans.
• Arrange on- and off-site meetings, events & appointments.
• Ensure that the director is informed of priorities, deadlines and challenges.
• Assist the director in tracking key operational metrics, by organizing and compiling data, researching facts, and coordinating information retrieval.
• Complete accurate and detailed reporting as requested by the director.
• Respond to a wide variety of requests for information, policies and procedures and executive action.
• Analyze needs and problems and determine approach and priority.
• Assist with administrative work as needed including obtaining signatures, scanning and electronic filing.
• Conduct assigned tasks by the director such as training, event planning and communication.
• Manage and publish department newsletters.
• Track internal and external contacts and maintain contact database for the director.
• Utilize efficient time management with the nuances of complex administrative assistance at the executive level.
• Maintain confidentiality in all aspects of team and company information.
• Operate independently with minimal supervision.
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).