Chief Accountant / Assistant Finance Manager

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Job Purpose:

• Responsible to assist the Finance Manager and supervise the accounting staff in timely and accurate execution of the daily accounting processes such as accounts payable and receivables, financial closing & consolidations, maintaining chart of accounts, reviewing payroll, ICV certification, VAT, Corporate TAX, Trade Finance (LGs & LCs), reconciliations, maintaining records of petty cash and controlling fixed assets.
• To oversee general accounting operations by controlling and verifying our financial transactions.
• To reconcile account balances and bank statements, maintaining general ledger and preparing month-end close procedures.

Job Responsibilities:

Financial Management

• Ensure timely closure of all Oracle modules.
• Ensure all schedules are prepared and tallied.
• Ensure all sub-ledgers are matching with GL figures.
• Ensure Intercompany reconciliation is maintained on a monthly basis.
• Ensure all bank accounts are properly reconciled.
• Ensure periodic reconciliation is done for the vendors and customers.
• Monitoring the cash position, managing the vendor payment, assisting in AR collection.
• Banking relationship, Preparation of LC, LG and facility renewals.

Financial Statements

• Ensure the timely preparation of statutory financial statements of the Company.
• Prepares monthly management accounts and reports thereon by comparing with the budget and by applying other reporting tools.
• Ensures efficient and accurate accounting of all financial transactions of the Company and maintains for this purpose proper books of accounts, records and procedures on the basis of which monthly and annual accounts shall be prepared.
• Develops, maintains, approves and keeps up to-date a chart of accounts.

Reporting

• Consolidate data from various sub-ledgers for preparation of management report.
• Prepare monthly management accounts/report

Annual Budget

• Assist Senior FM in Preparation of Budget.

Internal/External Auditors and statutory compliance

• Liaises and cooperates with the external and internal auditors and ensures that the audits are carried out efficiently and economically and that immediate corrective action is taken to eliminate any weaknesses or deficiencies that are identified by the auditors.
• Working knowledge of UAE VAT compliance and other Local Law / Corporate TAX compliances.
• Working knowledge of ICV Certification process.

Banking Facilities

• Reviews banking facilities for the Company and ensure in line with the Company’s requirements.
• Manages the bank account transactions.
• Manages and controls all cash matters (cash deposit, cash transfers, petty cash .etc.)

Internal Controls

• Periodically reviews the adequacy of internal controls over accounting and financial policies and procedures.

Safeguarding Company Assets

• Ensures maintenance of up to-date sequential record of all accounting records and documents.  
• Ensures the prompt follow up and recovery of amounts due to the Company.
• Ensures the safe custody of office safe keys, unused cheque books, receipt books, and other confidential information.
• Ensures the safe custody of cash and cheques received and ensures that they are banked the same day or at the latest the following working day.
• Reviews bank reconciliation statements and initiates follow up action where required.
• Ensures the prompt preparation and payment of the monthly payroll after proper checking/review and approval of the Finance manager.
• Ensures proper control once post-dated cheque received.
• Ensures that all cheques are signed by duly authorized executives, and for this purpose maintains a record of authorized signatories and their sample signatures.
• Ensures that the Company has adequate insurance cover for all of its assets and for all possible third party liabilities.

Accounting Policies and Procedures

• Recommends and implements, on a continuing basis, suitable accounting policies and procedures for the Company, in accordance with the local UAE Laws and International Financial Report Standards, to accurately reflect the Company’s financial transactions and to ensure uniform and consistent accounting practices.
• Properly interprets and administers the accounting policies and procedures of the Company, and ensures that these are constantly updated in accordance with business needs.
• Compliance with all policies and processes within the company / unit and extending full cooperation towards the internal / external audits conducted by the Management Representatives, the internal Auditors and the Certification Bodies.

• Bachelor’s degree in Accounting, Finance or relevant from a recognised University or Institution with minimum of 10-12 years of experience)
• Relevant certification (e.g. ACCA, CMA, CPA, CA) will be preferred

Experience Requirements:

• Proven experience as a Chief Accountant or Senior Accountant at similar sized business
• Relevant experience in Costing or Audit is advantageous
• Relevant experience in Contracting/EPC organisation is advantageous
• Thorough knowledge of basic accounting procedures
• Awareness of business trends
• Familiarity with financial accounting statements
• Experience with general ledger functions and the month-end/year-end close process

Skills & Professional Requirements:

• Good MS Office skills particularly strong capabilities in MS Excel.
• Working experience Knowledge on Oracle ERP, CRM
• Able to work independently and highly meticulous.
• Experience with RPA would be advantageous
• IFRS knowledge.

Attributes and Behaviours:

• Excellent strategic planning skills and able to interact with all levels
• Accuracy and attention to detail
• Aptitude for numbers and quantitative skills
• Excellent negotiation skills, and should have a problem-solving approach.
• Excellent personality with strong communication, interpersonal and organizational skills
• Strong computer skills including knowledge of Microsoft office products, specifically Outlook, Excel, PowerPoint, and Word