Job description
Location: Ras Al Khaimah, UAE Employment Type: Full-Time Salary: AED 12,000 per month Reports To: Head of Creative, Sunreef Yachts About the Role Sunreef Yachts is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide direct support to the Head of Creative.
This is a high-trust executive support role focused on organization, project coordination, administration, communication, and operational excellence—not graphic design or content creation.
As the direct assistant and right hand to the Head of Creative, you will be responsible for managing executive priorities, coordinating projects, organizing workflows, maintaining Monday.
com, scheduling meetings, preparing presentations, and ensuring the Creative Department operates efficiently.
The ideal candidate thrives in a fast-paced environment, enjoys bringing structure to complex projects, and is passionate about organization, planning, and helping senior leadership perform at their best.
This role offers the opportunity to work closely with senior leadership at one of the world’s leading luxury yacht manufacturers while gaining exposure to global branding, marketing, product launches, events, and business operations.
⸻ Key Responsibilities Executive Support * Manage calendars, meetings, appointments, travel arrangements, and daily priorities.
* Coordinate schedules and ensure executive priorities remain organized.
* Prepare meeting agendas, take meeting notes, track action items, and follow through until completion.
* Handle correspondence and professional communications on behalf of the Head of Creative.
* Assist with confidential business matters while maintaining complete discretion.
* Anticipate needs, identify potential issues, and proactively solve problems before they arise.
Project Coordination & Operations * Coordinate departmental projects from initial briefing through completion.
* Own and maintain project workflows within Monday.
com. * Create and manage project boards, timelines, task assignments, and project trackers.
* Monitor project progress and proactively follow up with internal teams to ensure deadlines are met.
* Liaise with internal departments, external vendors, agencies, freelancers, and business partners.
* Maintain accurate documentation, project files, and departmental records.
* Ensure projects remain organized, on schedule, and properly communicated across teams.
Administrative & Operational Support * Organize digital files, presentations, reports, and internal documentation.
* Coordinate travel arrangements, meetings, workshops, photoshoots, and department logistics.
* Assist with vendor coordination and operational administration.
* Support departmental planning and improve internal workflows and processes.
* Manage special projects and administrative requests on behalf of the Head of Creative.
* Maintain high standards of organization across all departmental activities.
Communication & Executive Reporting * Prepare presentations, executive reports, meeting materials, and briefing documents.
* Coordinate stakeholder communications and meeting logistics.
* Ensure timely follow-up with departments and project owners.
* Help maintain clear communication across creative, marketing, sales, production, and executive leadership teams.
What We Offer: · Competitive salary and benefits package · Opportunity to work on innovative and sustainable projects · Supportive and growth-oriented work environment · Exposure to international standards and advanced technologies Requirements * 2–5 years of experience as an Creative Assistant, Project Coordinator, Operations Coordinator, Administrative Coordinator, or in a similar support role.
* Exceptional organizational and time management skills.
* Strong written and verbal communication abilities.
* High attention to detail with excellent follow-through.
* Ability to manage multiple priorities in a fast-paced environment.
* Strong problem-solving skills with a proactive mindset.
* Experience using Monday.
com or similar project management software.
* Proficiency with Google Workspace, Microsoft Office, PowerPoint, Keynote, Canva, or similar productivity tools.
* Professionalism, discretion, and the ability to handle confidential information.
* Experience supporting senior executives is highly preferred.
* Experience within luxury, hospitality, marketing, creative, or agency environments is advantageous but not required.
⸻ This Role Is Not This is not a graphic design, social media, content creation, copywriting, or marketing specialist position.
The successful candidate will primarily focus on executive support, project coordination, administration, communication, organization, and ensuring the Creative Department operates efficiently.
⸻ What Success Looks Like * The Head of Creative is able to focus on leadership, creative direction, strategy, and business growth.
* Executive priorities are proactively managed and organized.
* Monday.com remains the department’s single source of truth.
* Meetings, travel, communications, and schedules run seamlessly.
* Projects stay organized, on track, and delivered on time.
* Stakeholders receive timely follow-ups and clear communication.
* The Creative Department operates efficiently with strong administrative and operational support.
⸻ Compensation & Benefits * AED 10,000 - AED 12,000 per month * UAE Employment Visa * Basic Medical Insurance * Company-provided MacBook * Company-provided iPhone * Opportunity to work directly with senior leadership * Exposure to global luxury branding, product launches, and international marketing initiatives * Career growth opportunities within Sunreef Yachts * Dynamic, collaborative, and entrepreneurial work environment ⸻ Working Hours Monday – Saturday 7:00 AM – 3:45 PM
This job post has been translated by AI and may contain minor differences or errors.
