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Job Purpose

To execute purchasing activities by processing purchase orders, coordinating with suppliers, and ensuring the timely delivery of materials, equipment, and services to meet operational requirements. The role focuses on ERP data accuracy, compliance with purchasing procedures, and effective coordination with internal stakeholders to support smooth supply chain operations.

Key Accountability Areas

Purchasing Operations

• Process approved purchase requisitions and issue purchase orders in ERP systems (SAP preferred).
• Verify specifications, quantities, and delivery requirements before order confirmation.
• Ensure all purchasing transactions follow company procedures and approval workflows.

Supplier Coordination

• Communicate with suppliers to confirm order acceptance and delivery schedules.
• Follow up on pending orders to ensure timely delivery.
• Escalate any supplier delays, quality concerns, or discrepancies to the relevant supervisor.

Order Tracking and Issue Resolution

• Monitor purchase order status and update records in ERP systems.
• Coordinate with warehouse and quality teams to resolve order discrepancies or non-conformance issues.

Data Management and Reporting

• Maintain accurate purchasing data and records in ERP and reporting tools.
• Prepare basic purchasing activity reports for management review.

Cross-Functional Collaboration

• Work with warehouse, production, procurement, and finance teams to ensure purchasing activities align with operational requirements.

Compliance and Documentation

• Ensure all purchasing documentation is complete, accurate, and stored according to company policy.
• Follow established purchasing policies, procedures, and compliance requirements.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job
• To have a vision and a plan for the career path and how to achieve it.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and escalate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification
Bachelor Degree in Electrical Engineering or Mechanical Engineering


Work Experience
2 to 4 Years


Technical / Functional Competencies
Purchasing Planning
Purchasing Benchmarking
Purchasing Procedures
Purchasing Reporting