Executive Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other.  We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

2 YEAR FIXED TERM CONTRACT

We have an amazing opportunity for an Arabic speaking Executive Administrative Assistant within our EAME Distribution team. In this role you will contribute significantly to our organization’s success through your expertise and proactive service. You will provide dedicated assistance to the Vice-President of Distribution and Dubai Managing Director, ensuring their efficiency and effectiveness. Cultivate and maintain strong business relationships with internal and external stakeholders, fostering collaboration. Thrive in a dynamic setting, where adaptability and quick decision-making and execution of agreed upon actions are essential. Your agility will contribute directly to our company’s overall efficiency.

EAME Distribution’s mission is to deliver superior customer experience, profitable market leadership and services growth through industry-best distribution performance. We provide governance and administration of Cat® dealers across the Middle East, Eurasia, Europe, and Africa.

Senior Executive Assistant Responsibilities

As an executive assistant, you will play a crucial role in supporting high-level executives and ensuring the smooth operation of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.

• C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.

  
  

• Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.

  
  

• Communication: Handle internal communications on behalf of the executive, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.

  
  

• Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.

  
  

• External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive’s office professionally and build strong relationships.

  
  

• Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, and team gatherings in Dubai and across the region. Ensure seamless logistics and a positive experience for attendees.

  
  

• Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive’s travel.

  
  

What you will have:

• Education and Experience: Hold a bachelor’s degree or Masters in business, marketing or technical fields (Engineering, Finance etc.).

  
  

• Language Proficiency: Arabic, English mandatory

  
  

• Proven Experience: min 2 - 4 years of experience in a similar role, preferably within a multinational company with proven ability to handle complex responsibilities at an executive level.

  
  

• Calendar Management: Demonstrate proficiency in managing complex calendars for senior executives. You’ll orchestrate schedules, prioritize appointments, and ensure optimal time utilization.

  
  

• Business Acumen and Communication Skills: Exhibit excellent business acumen. Understand organizational dynamics, industry trends, and strategic priorities. Your insights contribute to informed decision-making.

  
  

• Effective Communication: Communicate with clarity, precision, and professionalism. Whether drafting emails, preparing reports, or interacting with stakeholders, your communication skills are paramount.

  
  

• Travel Coordination and Meeting Support: Familiarity with booking travel arrangements, including flights, accommodations, and ground transportation.

  
  

• Meeting Excellence: Prepare meticulously for meetings, ensuring all necessary materials are in place. Your attention to detail contributes to successful interactions.

  
  

What we offer:

From day one, you’re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.

You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it’s important to do work that matters.

Caterpillar Inc. is the world’s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we’ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed.

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Posting Dates:

Caterpillar is an Equal Opportunity Employer (EEO).

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