Front Desk & Office Administrator

Front Desk & Office Administrator

- Dubai, United Arab EmiratesPosted 2 months ago 58People have clicked 1 open position Experience Needed: Not Specified Education Level: Not Specified Job Details

Career Level: Not specified Salary: Confidential Job Categories:

Skills And Tools:

Job Description

The TAIT Group is the World Market Leader in designing, constructing, and delivering the finest live event equipment in the world.

Whether it is creating awe-inspiring spectaculars, complex touring stages, theatre engineering solutions, brand activations or cruise ship installations, TAIT delivers world-class solutions for live experiences. With its proprietary entertainment automation platform, custom-made products, and creative engineering, TAIT’s innovative offerings continue to advance industry standards and exceed client expectations. As a global network of over 1,200 employees in 20 office locations, TAIT has worked on projects in over 30 countries, all 7 continents and even outer space.

Position Purpose:

We are currently seeking an experienced Front Desk & Office Administrator who will provide effective administration support along with running a high-quality front of house service to consistently provide a seamless and welcoming environment and positive first impression for all TAIT visitors.

Requirements:

Create a welcoming environment for visitors, clients and contractors. Travel and logistics support – providing support with planning and coordinating local and international travel arrangements for both clients and internal staff. Support with the coordination of meetings and conferences – coordinating and overseeing client visits including securing facilities to host meetings, arranging catering and other related tasks. Overseeing the front of house/reception areas – create a welcoming and professional environment for all visitors. Promptly and professionally handle incoming calls and direct them to appropriate person, taking messages where necessary. Ensure calls are logged onto the CRM for future tracking and reference. Executive support – Supporting members of the senior team with client-specific support tasks when required. Communicate with clients and guests ahead of their visit, offering assistance and ensuring they feel welcomed and expected. Treat every visitor as a VIP and provide intuitive guidance (clients, vendors, staff). Ensure visitors are correctly signed into the building and have correct parking permits and badges where required. General administrative support – assist with general administrative duties, special projects and ad-hoc client requests as assigned. Management of fleet – Booking cars and ensuring correct documentation is taken and filed. Building relationships to develop an understanding of regular visiting clients and their requirements to ensure their visit is seamless and productive. Supply management – responsible for the order and management of office supplies, kitchen supplies and supermarket food orders.* Facilities and QHSE support – work with Facilities Management to ensure office areas and conference rooms remain clean, tidy and well-maintained.