Post fixture Coordinator

VESSEL OPERATIONS – COMMERCIAL:

• To liaise with charterers for voyage orders, port of calls, vessel sailing / proceeding instructions, bunker supply, berthing prospects, submission of vessel nomination documents etc.
• To ensure Stowage Plan is received from vessels.  Get it approved from Superintendent and charterers and then confirm the loadable quantity to vessel.
• To arrange / obtain charterers stamped / signed LOI (Letter of Indemnity) and send it to vessel for cargo discharging operation.
• To follow-up with agent for vessel status.
• Upon completion of a voyage, to prepare Freight Invoice, Lay time Calculation, Demurrage Invoice, AWRP invoice, Bunker Invoice, Port Cost Invoice as per the requirement of CP terms.
• Follow up with charterers for receivables i.e. Freight, Charter Hire, Demurrage and Other Invoices.

AGENCY MATTERS

• To obtain the PDA’s & negotiate for competitive rates.
• To confirm agency appointment to the nominated agent
• To follow up with agent for final DA, after receipt, to scrutinize and forward it to the HOD for final approval for payment.
• To maintain record of PDAs and to ensure final DA is received.

CARGO DOCUMENTS

• To ensure receipt of cargo loading / discharging documents from vessels.
• To maintain record of cargo documents and save in online folders as per company requirement
• Follow-up with agent / vendors for Statement of Account for closing / settlement of invoices.
• Appointment of Armed Guard for HRA Transit.
• To update Provisional Expenses statement as per account requirement
• Update receivables statement every fortnightly

• Challenging role with excellent opportunity to grow in a globally recognized, fast-expanding international organization.
• An ethical, innovative, challenging, professional and rewarding work environment.
• Modern offices in a modern city with good quality of life.