Role Purpose:
Efficient undertake purchase activities, tender & contract evaluation, place orders and monitor delivery to provide the right products and services across departments in a timely manner in compliance to DCAA set policies and procedures. Negotiate with various suppliers to obtain maximum discount without compromising the quality of all products and services.
Key Responsibilities/Duties:
1.Vendor Registration: Handle vendor registration to be able to proceed with procurement activities, Provide vendor with required information template and request to submit valid trade license or any other vital documents.
2.Vendor Categorization: Group and categorize venders according to their licenses activities , location , legal type, Years of experience , SME , etc to allow quick access to the information and help to generate report and invite various vendors to participate in tender activities.
3.Vendor Evaluation: To evaluate vendors at end of each contract or at any part of contract life cycle or after delivering the purchased items according to commitment to delivery date, schedule, quality and quantity ordered and approved in the purchase order.
4.Tendering Plan: Prepare, announce and update the tendering plan for the year for all vendors on all available channels.
5.New Vendors: Expand the range of participant in the procurement process by searching and inviting new vendors to participate in various tenders.
6.Market Price: Study the market price of DCAA requirements and compare it with the proposals and quotations received from different vendors in order to get optimal value. Maintain complete updated purchasing records and pricing details.
7.Procurement Cycle: Manage the complete purchasing life cycle from requisition to delivery. Procure right product, appropriate vendor, and best price within short turnaround time to meet business unit and shared services requirements.
8.Negotiation: Conduct proper negotiations take place with various suppliers and purchasing decision are critically made to obtain maximum discount without compromising the quality.
9.Compliance: Ensure that all purchasing activities are in compliance with regulations and laws related to purchasing practices.
10.Reports: Prepare Procurement spread sheets, databases and update records to produce procurement analysis reports for senior management.
11. Other duties: Perform any job-related activities as requested by the Head of Section or Management.
Academic Qualifications:
Bachelor Degree in Business Administration or equivalent.
Professional Experience:
Minimum (2) years working experience in procurement & purchasing.
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