Job Description
Duties and Responsibilities:
- Calendar, meetings management (scheduling, sending reminders, managing logistics and organizing catering).
- Serve as a focal contact person of intercontinental regions.
- Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
- Coordinate travel arrangements and relocation/emigration formalities (when required).
- Process expense reports and reimbursement claims.
- Manage all preparation aspects of agenda/events/conferences/team meetings.
- Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
- Upon request, coordinate some tasks with facilities management and IT team.
- Handle highly confidential and sensitive information.
Desired Characteristics:
- Extremely well organized, with attention to details, yet able to multi-task in an environment of changing priorities.
- Intellectually sharp, able to grasp concepts and think/learn quickly.
- Understanding of lean concepts: continuous improvement by making incremental and sustainable changes.
- Calm under pressure
- Team player
- Familiarity and working knowledge of Intranet, OneHR, Concur and other relevant applications will be highly desirable.
Skills
Qualifications/Requirements:
- Minimum of 8 years of EA/PA/Executive Secretary experience, most of it in an international corporate or MNC environment.
- Advanced user of Microsoft Word and PowerPoint applications as well as use of the internet and web applications.
- Basic level of Excel application to create charts, diagrams, and tables of data.
- Strong demonstrated verbal and written communication skills.
- Project & time management skills. Ability to meet deadlines.
- Well-organized with a sense of urgency.
- Excellent administrative and interpersonal skills, with ability and confidence to effectively interact with senior management and high-profile clients.
Job Details
- Job Location
- Dubai United Arab Emirates
- Company Industry
- Recruitment & Employee Placement Agency
- Company Type
- Employer (Private Sector)
- Job Role
- Administration
- Employment Type
- Full Time Employee
- Monthly Salary Range
- Unspecified
- Number of Vacancies
- 1
