Executive Director Secretary

Leverage your abilities and join the dynamic team of a leading company specializing in the Real- estate industry in Saudi Arabia, Riyadh.

As a Secretary, you will be an integral part of the real estate team, providing essential administrative support to ensure the efficient operation of the office. Your role will involve managing various tasks related to property transactions, client communications, and office organization. By maintaining effective administrative procedures, you will contribute to the overall success of the real estate business.

The position involves:

• Handle incoming and outgoing communications promptly and professionally, including phone calls, emails, and correspondence.
• Schedule appointments, property showings, and meetings for real estate agents, ensuring efficient use of time and resources.
• Organize and maintain physical and digital filing systems to facilitate easy access to important documents and records.
• Assist in preparing and distributing real estate contracts, agreements, and other legal documents as required.
• Draft and proofread correspondence, reports, and presentations related to property listings and transactions.
• Coordinate marketing efforts for property listings, including preparing promotional materials and managing online listings.
• Provide support during property showings and open houses, ensuring properties are presented in their best light to potential buyers.
• Update and maintain real estate databases and CRM systems with accurate and up-to-date information.
• Collaborate with team members to facilitate the smooth progression of real estate transactions, from listing to closing.
• Perform general office tasks such as filing, photocopying, and data entry to support day-to-day operations.

We are Looking for:

• Prove 4-5 years of experience in the same position.
• Excellent communication skills, both verbal and written, with a professional demeanor in dealing with clients and colleagues.
• Strong organizational skills and attention to detail to manage multiple tasks and priorities effectively.
• Proficiency in office software applications such as Microsoft Office Suite (Word, Excel, Outlook) and familiarity with real estate-specific software.
• Knowledge of real estate terminology, processes, and regulations is preferred.
• Ability to work independently and collaboratively in a fast-paced environment, demonstrating adaptability and flexibility.
• Strong interpersonal skills to build relationships with clients, colleagues, and other stakeholders.
• Discretion and confidentiality when handling sensitive information related to clients and transactions.
• Time management abilities to meet deadlines and prioritize tasks accordingly.
• Problem-solving skills to address challenges and find practical solutions in a dynamic real estate setting.
• Willingness to learn and adapt to new technologies and procedures to enhance productivity and efficiency.