Temporary Executive Coordinator

Reports To: Finance Department

Job Summary: Currently looking for a temporary Executive Coordinator to the finance department from April – June tentatively.

Key Responsibilities:

•          Manages the scheduling and coordination of departmental meetings and group activities

•          Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance

•          Coordinates with the Finance and HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices

•          Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses

•          Orders and distributes stationary, letter heads and business cards as per requirement

•          Receives all visitors and informs the required colleague with the department of the visitor’s arrival

•          Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery

•          Maintains a contact list of all colleagues to effectively manage colleague communication

•          Assist in preparing documents for management in a timely and accurate manner

•          Organizes department files and records and is the custodian of all business related contracts and correspondence

•          Supports the department in business activities and projects, gathers information, coordinates with cross functional teams, files contracts and follows-up on behalf of staff

•          Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested

•          Performs other responsibilities and tasks as required or as directed by department head from time to time