Risk & Internal Audit Coordinator

Job Summary

The Risk and Internal Audit Coordinator is responsible in supporting and facilitating staff in the risk management, internal audit and compliance functions within the organization. Secretarial and administrative support at a senior level is required to ensure the smooth management of day-to-day affairs. The position handles sensitive and complex issues in a professional and objective manner and serves as the primary point of contact for internal and external constituencies on all matters pertaining to their immediate superior such as but not limited to handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings and fulfilling all administration requirements assigned.

Job Responsibilities 1

Ensures the proper compilation of data, prepare error-free reports and/or collate data for consideration and presentation by supervisor as and when required within the set deadline.

Processes and responds professionally and promptly to all incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary

Ensures total confidentiality and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.

Ensures that documents for the department are distributed to the concerned personnel on a timely manner, are properly screened / and organized in the signature file on daily basis.

Ensures to monitor all documents coming in or always leaving the department in compliance to the quality management system.

Ensures that couriers / packages are delivered / received in timely manner.

Ensures to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors. Ensure to compile data, prepare error free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline.

Job Responsibilities 2

Assist in planning and scheduling of internal audit engagements.

Coordinate logistics and communication between the team and relevant stakeholders.

Assist in the preparation of internal audit reports and presentations for management.

Participate, when needed, in risk assessment processes to identify and evaluate potential risks to the organization.

Assist in maintaining risk registers and internal databases, including all relevant reports.

Monitor changes in regulations and industry standards relevant to risk and internal audit functions and ensure proper documentation is done.

Liaise with various departments to gather information and documentation required for internal audits.