General Project Process Coordinator

The Project Process Coordinator (GPPC) plays a critical role in the support and establishment to set up a Company and a new factory in Rwanda. You will be responsible for the collection, sorting, and management of extensive data related to investment, taxation, trade, legal compliance and operational logistics. The role involves close collaboration with the General Project Manager (GPM) and the Project Owner (PO) to ensure that all project activities are aligned with regulatory requirements and company goals.

The GPPC needs to find and implement an ideal software platform to ensure optimal monitoring and control of the process to provide and maintain diligent records and facilitate clear communication across all levels of the Project Team.

You need to have a clear overview of the schedule and know exactly what has to be done by whom and when. You will receive your instructions and will report to the PO. You will work in a Team with the GPM

• Software Application:
• and implement the ideal software application in order to guarantee optimal control, monitoring and usage of all data and for all Team members.
• Data Management:
• a structured data collection process. Create and maintain a central database of all project-related information, including legal, financial and operational data.
• Project Documentation:
• monitoring and control of entered and updated data and details by the team members to ensure that up-to-date documentation is available such as status reports, compliance forms and contractual agreements. Manage a filing system, both digital and physical to provide easy access to necessary documents.
• Schedule Management:
• and maintain the project schedule in collaboration with the team. Track progress against milestones and deadlines; adjust timelines and priorities as necessary in coordination and arrangement with the PO.
• Regulatory Compliance:
• abreast of all relevant Country regulations and ensure the project remains compliant. Communicate any legislative changes to the team promptly, providing advice on necessary actions.
• Stakeholder Coordination:
• as a point of contact for internal and external stakeholders. Schedule and facilitate meetings, briefings and project updates, ensuring all parties are informed and engaged.
• Financial Assistance:
• with budget monitoring and cost tracking in collaboration with the PC. Ensure that financial transactions are accurately recorded and reported.
• Administrative Support:
• Provide administrative support to the project Team as necessary. Coordinate logistics for team activities and procurement of supplies.