Match purchase orders to invoices and enter invoices into SAP
Reconcile processed work by verifying entries and comparing system reports to balances
Charge expenses to accounts by analyzing invoice/expense reports and recording entries
Responsible for communicating directly with vendors and internal business partners
Build and maintain internal and external relationships
Gather information and communicate with external vendors to resolve issues
Document notes clearly and efficiently to track the flow of an invoice or other items & be able to communicate these notes to other stakeholders
Process payments in SAP and submit for payment
Communicate efficiently with management regarding payment approvals and timing
Meet internal and external deadlines for invoice resolution and payment terms
Research payment questions in a timely manner and provide business partners with a clear understanding of the status of their invoice or payment concern
Ad hoc duties/projects as assigned
JE prep & review
Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures
Protect organization’s value by keeping information confidential
Update job knowledge by participating in educational opportunities
Any additional process and task requested by the management
Liaising and coordinating with banking staff for cash pick up
Ensure corporate policies and process are strictly followed
Responsible for safeguarding cash on site in a safe
Create and update records ensuring accuracy and validity of information
Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and colleagues
Perform receptionist duties when needed
Arrange logistics for all external and internal meetings.
2+ years of experience in finance or financial operations
Proficiency in Excel
Experience with SAP is a plus
Ability to communicate effectively both verbally and in writing
Ability to meet strict deadlines
Critical thinking and creative problem solving
Strong attention to detail
Demonstrate effective research skills
Time management
Eagerness to learn and develop
Willingness to be flexible and adaptable to the needs of the business
