Cleaning Services Administrative Assistant

We are seeking an experienced Office Administrator to join our team in the cleaning services industry. As an Office Administrator, you will be responsible for managing the day-to-day administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have previous experience in the cleaning services industry, excellent organizational skills, and the ability to handle multiple tasks simultaneously. Strong communication skills and attention to detail are essential for success in this role.

Responsibilities:

1. Manage office operations, including answering phone calls, responding to emails, and handling customer inquiries.
2. Coordinate and schedule appointments, meetings, and events.
3. Maintain office supplies inventory and place orders as needed.
4. Manage and organize office files, documents, and records.
5. Prepare and distribute correspondence, memos, and reports.
6. Assist in the recruitment and onboarding process of new employees.
7. Handle billing and invoicing tasks, including processing payments and maintaining accurate financial records.
8. Monitor office expenses and manage the office budget.
9. Assist in the coordination and execution of marketing and promotional activities.
10. Provide general administrative support to the team as needed.

Preferred Candidate:

1. Prior experience as an Office Administrator in the cleaning services industry.
2. Strong organizational and multitasking skills.
3. Excellent communication and interpersonal skills.
4. Attention to detail and problem-solving abilities.
5. Proficient in Microsoft Office Suite.
6. Ability to work independently and as part of a team.
7. Knowledge of office management systems and procedures.
8. Experience with billing and invoicing processes.
9. Ability to maintain confidentiality and handle sensitive information.
10. Flexibility and adaptability in a fast-paced environment.