Admin Executive Front Desk

Position: Admin Executive Front Desk

Job Type: Full-time

Salary: ₹400,000.00 - ₹500,000.00 per year

Location: Chennai

Schedule: Monday to Friday

Experience: Minimum 2 years as an Admin Executive (Required)

Target Group: Female candidates only

We are looking for a dedicated and efficient Admin Executive Front Desk to manage our front desk daily and to perform a variety of administrative and clerical tasks. As the first point of contact for our company, the ideal candidate will have a friendly and easygoing personality while also being very perceptive and disciplined. A customer-oriented approach is essential.

• Guest Reception: Greet and welcome guests as soon as they arrive at the office, ensuring a positive first impression.
  
• Visitor Direction: Direct visitors to the appropriate person and office efficiently.
  
• Call Management: Answer, screen, and forward incoming phone calls while providing basic and accurate information when needed.
  
• Reception Area Maintenance: Ensure the reception area is tidy and presentable, stocked with all necessary stationery and material (e.g., pens, forms, and brochures).
  
• Mail Handling: Receive, sort, and distribute daily mail/deliveries promptly.
  
• Security and Access Control: Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
  
• Office Supplies Management: Order front office supplies and keep an inventory of stock to avoid running out of essential items.
  
• Financial Tasks: Prepare vouchers, keep updated records of office expenses and costs.
  
• Clerical Support: Perform other clerical receptionist duties such as filing, photocopying, transcribing, etc.
  
• Pantry Staff Management: Oversee the pantry staff to ensure cleanliness and stock of pantry supplies.
  
• Coordination: Coordinate with HR & Finance departments for day-to-day operations to ensure seamless business functioning.

• Proven work experience as an Admin Executive or similar role.
  
• Proficiency in Microsoft Office Suite.
  
• Hands-on experience with office equipment (e.g., fax machines and printers).
  
• Professional attitude and appearance.
  
• Solid written and verbal communication skills.
  
• Ability to be resourceful and proactive when issues arise.
  
• Excellent organizational skills.
  
• Multitasking and time-management skills, with the ability to prioritize tasks.
  
• Customer service attitude.
  
• High school degree; additional certification in Office Management is a plus.