Career Level: Level 9/ Specialist
Workforce: ICF
Skill Track: Workplace Solutions, India
Specialty: Logistics and Compliances
Job Summary:
The Workplace Supply Chain Delivery Specialist is part of the core workplace operations responsible for Manage logistics and Compliance matters related to customs, GST, SEZ, STPI at the operational/ City Level. Knowledge of Banking and forex activities inter se with Customs data flow would be an added advantage.
Key Responsibilities:
GST Activities- Monitoring/Tracking of Material Inward and Outwards in line with GST compliance
Handling all IUT of assets from one unit to another
Generating E-way bill for all IUT transactions / all movement of assets
Tracking the delivery of incoming material from vendor and coordinate for E-way bill compliance
E-way bill utilization/Mapping with inward module and purchase register reconciliation
Customs duty condition up-dation in SAP and organizing GST payment for Import shipments
Educating all stakeholders on GST compliance and its impact from Logistics perspective
GSTR2A reconciliation
SEZ Activities-Obtaining endorsement on invoices for zero rated supply of goods & Services
Validation of vendors LUT in the tool
Filing laptop allocation report on monthly / quarterly basis
Filing intimation for duty paid material movement
Filing intimation of foreign national entry
Various permission for temporary inward & removal of assets for Special events at Campus
Inter Unit transfers
Disposals of Capital goods
Temporary removals, etc., as may be required
Statutory Compliance Activities-Filing statutory reports (SERF, Monthly, Quarterly and Annual Report) to various statutory agencies
Submission of ER2 and Form-A reports to GST Export promotion cell
Insurance coverage for imports shipments and claim settlements
Import Export Code up-dation & addition/deletion of facility address, Board of Director details
SOFTEX forms scrutiny & submission to STPI/SEZ authorities for certification
EOSOFT/SEZSOFT up-dation of transaction records in digital form (scanning & upload of documents)
Annual reporting to RBI
IDPMS reconciliation and closure
Customs Activities-Coordinating with customs and custom house agents for clearance of import shipments
Bill of entry filing, Assessment & delivery of the material
Submitting the intimation of import shipment arrival at Customs (as prescribed in customs circular)- (re-warehousing certificate)
Obtaining Procurement certificate (Annexure-III) for customs duty exempted import shipments
Obtaining permission for De-bonding, IUT, re-export of client assets, destruction/ scrapping of assets
STPI Activities-Import Certificate for each import transactions for basic duty exemption
Organizing IGST Payment for all imports
Various other approval as and when required by the business
Obtaining approval for De-bonding of goods, IUT, re-export of client assets, destruction/ scrapping of assets
Other Activities-
Tracking and reporting assets dispatched to employee for work from home
Regular tracking of Asset movements
Cross facility Movement’s documentation
Coordinating processing of ID cards approval from SEZ authorities
Vendor invoice processing and Scrutiny in Buy Now
IUT approval and dispatching to different facilities
Rejections/ scrap disposal/ donation clearances
Confirmatory Purchase order against Logistics Vendor
Ensure to do thorough check of the import documents, especially Invoice and BOE, check whether “FOC/ Loan” remarks are updated in the Bill of Entry and Invoice, for each region to ensure efficiency and accuracy.
Resource shall contact courier companies, CHA, Freight Forwarder, Bank Customs, and other stakeholders for accurate information and import documents on daily, weekly and monthly basis to ensure all open transactions in IDPMS are closed bi-monthly.
Work closely with AD Bank to obtain statement of open IDPMS. Provide necessary clarification/ documents required by AD Bank to close the open IDPMS transactions and provide a statement to that effect.
Monitoring of IDPMS data to identify anomalies, errors, or data quality issues promptly, which is essential for maintaining data integrity
Misc. Activities- Filing returns with Central Pollution Control Board / State Pollution Control Board
Coordinating with SEZ office on labor act compliances (CLRA & S&E)
Preparing and reporting of MIS on regular basis
Reports to: Workplace Service Delivery Manager
Supervises: Extended logistics team and Contracted employee
Internal Relationships: All Business Stakeholders (TGP, AO, Consulting), Corporate Real-Estate (CRE), Global Asset Protection (GAP), Employee Health & Safety (EHS), Workplace Projects, Managed Services, Commercial, AEE, Logistics, GS Finance, Controllership, Tax, Audit, Accounts Payable, Procurement (APS), Contract Management, Legal, DCN ISU and Human Resources (Recruitment, Core and Capability Development)
External Relationships: Manage relationships with all regulatory authorities at city Level, Courier
Agencies, Authorized Dealer Banks
Skills
Customs, FTP, SEZ, STPI, and GST procedures, policies and state level compliance like PCB, EB and Labor
Strong analytical and problem-solving ability.
Good knowledge about Rules & Regulations of EOU and SEZ
Affective communicator
Qualifications and Experience
At least 5-10 years of overall experience with last 2 years in mid/senior management role in a large international organization
Graduate in any disciple from a reputed institute; Masters/MBA from a premier institute would be preferred
Preferred Working Location
Z2 (West Zone) : Mumbai/ Pune
Equal Employment Opportunity Statement
All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
Job candidates will not be obligated to disclose sealed or expunged records of conviction or arrest as part of the hiring process.
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