Bayt.com
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Job Description

  • Perform administrative and office support activities for the expediting team to ensure an effective day-to-day operation of the office. Responsibilities include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, verification of suppliers’ invoices, accurate and regular data entry and any other project specific activities assigned by the Expediting Manager.
  • Comply with HSSE policy and procedures and legislation performance of the duties.
  • Provide clerical service including fielding and directing phone calls, greeting, and assisting
  • suppliers’ visits and responding to internal and external requests with the accurate information.
  • Provide administrative support to maintain office operations in an effective and accurate manner including office filing, correspondences and reports typing, presentations and spreadsheets preparation.
  • Plan, organize and maintain manager’s emails, calendars and schedules including creating and responding to meeting requests.
  • Coordinate between departments and operating units to resolve day-to-day administrative and operational problems.
  • Prepare and maintain minutes of meetings, internal memos, meeting notes and internal support material.
  • Assist Project Expediting Team during Supplier Kick-off Meeting including Conference Room
  • Booking, Functioning of Computer & Projector in the conference Room etc. Assist Expediting
  • Team in any other specific requirements during Kick-off Meetings.
  • Assist Project Expediting Team in supplier’s documents follow-up. Extract various reports from
  • Petrocept, PPCS and Vision 2000. Coordinate with document controller to ensure timely turn- around of documents to and from suppliers. In case of any issues, get the same resolved with the help of the expediting engineer.
  • Update Progress Report in PPCS - Expediting Module related to Engineering, Sub-Order, Manufacturing, Inspection and Shipping Release for each Purchase Order. Ensure the data
  • entry is done regularly and accurately to reflect the latest status of Purchase Orders for review by Project Expediting Team.
  • Upon receipt of Shipping Documents, verify the same with reference to the PO quantities and
  • Inspection Release Note (IRN) quantities. Assist the expediting team in finalizing the Shipping Documents in line with project specific requirements and in releasing of Shipping Release Note (SRN).
  • Maintain expediting records in E-folder for each Purchase Order on server or Hard copy as required.
  • Validate travel expense reports against supporting documents and coordinate with accounts and
  • project management for the approval and process of the claim.
  • Any other project specific activities as assigned by Expediting Manager as and when required.

 

Skills

  • Bachelor in Science or Commerce or Arts with 2 to 3 years relevant experience preferably in EPC - Oil & Gas industry or in the construction industry.


Job Details

Job Location
Jakarta Indonesia
Company Industry
Oil & Gas
Company Type
Employer (Private Sector)
Job Role
Logistics and Transportation
Employment Type
Full Time Employee
Monthly Salary Range
Unspecified
Number of Vacancies
1
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Our mission is to be a world leader in the design and supply of high quality, reliable and safe hydrocarbon processing plants, while making a fair and consistent profit. We recognize that this can only be achieved by serving our clients in an honest and professional manner, providing a safe, stable, challenging, and developmental work environment ,and maintaining integrity in dealing with our suppliers

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