Administrative Assistant - MENA

Administrative Assistant - MENA

Beirut, Beirut, Lebanon Full Time Administration Mid Level Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Process and direct mail and incoming packages or deliveries Perform a range of staff and operational support activities; serve as a liaison with other departments on essential administrative and operational matters Arrange meetings and conferences, schedule interviews and appointments, and perform other duties related to maintaining one or more individual schedules; make travel and lodging arrangements, either directly or through travel agencies Carry out administrative tasks such as filing, typing, copying, binding, scanning, etc. Order, stock, and distribute office supplies Organize all shipments and distribution routes to ensure timely deliveries (e.g., swag items, team care packages, etc.) Assist in organizing and supervise other office activities (e.g., event planning, team lunches, etc.) Ensure that basic facilities, such as water and heating, are well-maintained Ensure seamless office equipment operations by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment, etc. Address employee’s queries regarding office management issues (e.g., stationery, hardware, and travel arrangements) Anticipate the needs of others to ensure their seamless and positive office experience Perform miscellaneous job-related duties as assigned Bachelor’s degree in a relevant field 2+ years of related experience working in administrative services, finance, accounting, audit, or related area is required Additional technical qualifications, Certified Public Accountant (CPA) is desirable Excellent written and verbal communication skills Excellent customer service skills required Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly Attention to detail and problem-solving skills Proven ability to work in a fast-paced environment and stay calm under pressure Solid working knowledge of office processes, computer software, and electronic communications tools * Ability to work and communicate in English and French