Project Admin Support

Looking for a Project Admin Support in KARACHI (HYBRID).

About the company we're hiring for Currently:

The company's mission is to lead with high integrity, and an innovative culture, and create a long-term global legacy as the finest consulting company in the industry. For over seventeen years, The company has been the business and technical lead for several postal and commercial logistics industry initiatives, including business strategy, technical strategy, workflow and process design, and systems development. From concept through implementation and maintenance, we have led, directed, and implemented complex systems and processes for the USPS and major logistics consolidators, mailers, marketers, and shippers.

The company has been leading and directing the development of BI platforms since 2006 to enable predictive decision support related to households, consumers, business customers, marketing products, and services.

Job Role:

Responsibilities:

• Assists the PM with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; helping with time management of the teams, developing power point reports, developing agendas, compiling documents for meetings, developing deliverables that the PM may need for client or prime or colleagues .
• Managing teams and employees hours, tying them to budgets, validating hours against budgets and making sure employees are charging to the right projects and are not over or under-charging hours against the budgets will be one key activity.
• Advanced accounting, excel capabilities will be a key success criteria skill to manage a large number of projects per employee for time management, budgeting and invoicing so invoices are not delayed impacting cash flow
• Communicates with the general staff on the PMs behalf and coordinates with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Management Team and  staff. (See Management Support).
• Attends meetings of the PM, takes and publishes notes, and creates action items with owner, description, and due date identified and follows up on all actions to make sure they are getting done.
• Proactively helps develop meeting agendas in working with the PM and the management team to have productive meetings, schedule meetings, and coordinate meetings.
• Communicate directly and on behalf of the PM with employees and team members, the management team, and other  staff.
• Drafts reports, letters of solicitation, and proposals; prepares and coordinates oral and written communication with prospects.
• Be able to attend the trainings and courses and then be able to create that subject matter trainings to go into training Learning Management System for the internal employees.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
• Represents the PM at  Program meetings when the PM is out of office.
• Performs other duties as assigned.

Qualification:

• Bachelors degree or equivalent experience with social sciences, political sciences, English literature, or Philosophy background and an interest in learning new technologies, processes, and tools.
• At least 5+ years of experience in managing, supporting, and executing executive and administrative support activities.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Three to Five years providing support for project management in a related organization
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
• Previous experience in working with management, coordinating initiatives, managing meetings, taking notes, proactively managing action items for all attendees to the meetings, and communicating them is a plus.
• Excellent writing, editing, grammatical, organizational, and research skills
• Proficiency in Windows, including MS Word, PowerPoint; and other reporting tools is a requirement.
• Strong MS Excel Skills. Proficient in VLOOKUP, Index Match, Pivot Table and Reporting etc.



Experience: 5+ Years

Work Mode: HYBRID MODE 3 Days WFH 2 Days Office

Working Days: Monday - Friday

Working Time: EST Time 9 am-6 pm (6 pm-3 am Pak time)

Salary: Market Competitive + Benefits

About HR Ways:

HR Ways is a Tech Recruitment Company that helps candidates like yours, make it into the world's & and Pakistan's largest and top Product platforms. With HR Ways, your recruitment process becomes seamless as we connect you with top employers for quick interviews and an easier-than-ever onboarding process. We also help you get the best deals and 360 Analysis of the company that you'd like to join. And oh, we recently placed Engineers in Emirates & Ebay!

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