Admin Affairs Manager

An Admin Affairs Manager is responsible for overseeing and managing all administrative activities within the organization. This includes managing the office premises, supervising support staff, handling procurement and inventory, and ensuring compliance with company policies and procedures. The ideal candidate for this role should have strong organizational and leadership skills, as well as excellent communication and problem-solving abilities.

Responsibilities:

1. Manage the administrative functions of the organization, including office maintenance, security, and cleanliness.
2. Supervise and provide guidance to administrative support staff, including receptionists, office assistants, and janitorial staff.
3. Oversee procurement activities, including sourcing suppliers, negotiating contracts, and maintaining vendor relationships.
4. Manage inventory levels and ensure timely replenishment of office supplies and equipment.
5. Develop and implement policies and procedures to ensure compliance with company guidelines and industry regulations.
6. Coordinate with other departments to facilitate smooth operations and address any administrative issues.
7. Manage travel arrangements and accommodation for employees, including visa processing and transportation logistics.
8. Handle employee onboarding and offboarding processes, including orientation and exit interviews.
9. Organize and coordinate company events, meetings, and conferences.
10. Prepare and maintain accurate records and documentation related to administrative activities.
11. Implement sustainability initiatives to reduce environmental impact

Preferred Candidate:

1. Minimum of 7 years of experience in an administrative role, preferably in a managerial capacity.
2. Bachelor's degree in Business Administration or a related field.
3. Strong leadership skills with the ability to motivate and mentor a team.
4. Excellent communication and interpersonal skills.
5. Strong organizational and multitasking abilities.
6. Proficiency in Microsoft Office Suite and other relevant software applications.
7. Knowledge of procurement processes and vendor management.
8. Ability to handle confidential information with discretion.
9. Attention to detail and problem-solving skills.
10. . Ability to work well under pressure and meet tight deadlines.