Events Specialist

OVERVIEW

Job Title

Events Specialist

Reports to

Head of Marketing / Events Manager

Sector

Oxagon

Department

Marketing

Job Description

The Events Specialist is a dynamic and creative professional responsible for planning, coordinating, and executing a wide range of events to support Oxagon’s business objectives. Working closely with the Events Manager to deliver end to end logistics, planning and execution for local and international in-person, digital and hybrid events ranging in size from intimate roundtables to full-day events, including webinars, workshops, and multi-sponsored events, as well as tradeshows and standalone activations in key source markets.

In conjunction with the Events Manager, you will develop experiential assets such as the NEOM Experience Center and Oxagon Investor Experience Center. You will lead operationally for the Oxagon Investor Center, liaising with internal teams daily, Community Services, Facility Management, Health and Safety and Investments teams, being the key point of contact for the center, ensuring the Investment team’s requirements are met, and the UX/UI journey is always considered. You will be responsible for the centers strategy, including detailed standard operating systems.

As an Events Specialist with a strong background in Audio-Visual and technical expertise, you will play a crucial role in planning, coordinating, and executing various events that require specialized AV and technical setups, to meet the wider organizational goals and enhance the brand experience and visibility, with bespoke content to specific demographics.

You will be able to build strong and durable relationships with both colleagues and vendors. Understanding briefs and negotiating budgets is also a key part of the job. You will collaborate with cross-functional teams, stakeholders and vendors to create memorable and successful events, ensuring seamless execution that relies on advanced audio-visual equipment and technical solutions. Your exceptional technical knowledge, attention to detail, organizational skills, and creative thinking will be key to your success in this role. You must have the ability to manage multiple projects simultaneously, using your own initiative and taking ownership of your streams.
 

KEY ACCOUNTABILITIES & ACTIVITIES

Responsibilities

Event Planning:
- Collaborate with stakeholders to understand event objectives, target audience, and overall goals.
- Develop event concepts, themes, and formats that align with the organization's vision and values.
- Create comprehensive event plans, including budgets, timelines, and resource requirements.
- Coordinate logistics such as catering, audiovisual equipment, transportation, accommodations, and decorations.
- Develop event concepts that incorporate innovative AV and technical solutions.
- Plan and design advanced audio-visual setups, lighting arrangements, and technical workflows.
- Identify and source specialized AV equipment, ensuring compatibility and functionality.
- Collaboratively with agency support source and negotiate with venues, suppliers, and vendors to ensure seamless event execution.

Event Coordination:
-Oversee the implementation of event plans to ensure everything runs smoothly.

- Manage event registration, guest lists, and attendee communication.
- Coordinate with speakers, performers, and presenters to ensure they are well-prepared.
- Supervise on-site setup, registration, and breakdown of events.
- Address any issues or emergencies that arise during events to ensure a positive experience for attendees.
- A key responsibility will be to ensure that all necessary permits are acquired and comprehensive Risk Assessment and Method Statements (RAMS) are completed to ensure the safety and success of each event. Your technical proficiency, meticulous attention to detail, and commitment to safety will be essential to excel in this role.

Marketing and Promotion:

- Collaborate with the marketing team to develop event promotion strategies.
- Create promotional materials, invitations, and content to generate interest and attendance.
- Utilize social media, email campaigns, and other channels to market events effectively.

Stakeholder Engagement:

- Maintain strong relationships with Oxagon Business leads, partners, and vendors.
- Communicate event details and updates to stakeholders as necessary.
- Address inquiries and concerns from stakeholders promptly and professionally.

Post-Event Evaluation:

- Conduct post-event evaluations to assess the success of events against established goals.
- Gather feedback from attendees, partners and team members for continuous improvement.
- Analyze event metrics and data to measure the impact of events and make informed recommendations.

Innovation and Creativity:
- Stay up-to-date with industry trends and innovative event concepts.
- Propose new ideas and approaches to enhance event experiences and outcomes.
 

BACKGROUND, SKILLS & QUALIFICATIONS

Bachelor's degree in Event Management, Marketing, Communications, or a related field (or equivalent experience).

Proven experience in event planning, coordination, and execution.

Strong project management skills, including the ability to multitask and meet deadlines. Excellent communication and interpersonal skills.

Detail-oriented with a strong focus on quality and accuracy.

Proficiency in event management software and tools. You have an excellent working knowledge of MS Office

Ability to adapt to changing circumstances and work well under pressure. You are unphazed by tight deadlines and conflicting priorities and remain calm and collected under pressure.

Creative thinking and problem-solving abilities.

Flexibility to work evenings, weekends, and travel as required by events.
You should be willing to relocate to NEOM from the outset.

Joining our team as an Events Specialist offers the opportunity to contribute to Oxagon’s success by creating exceptional event experiences that leave a lasting impact on attendees and stakeholders.
 

COMMUNICATION - MAIN STAKEHOLDERS

Internal

External