Team Administrator - Saudi National

Position status: This opportunity is for a secured role that is due to commence in Jul subject to approval. If you would like to be considered as we progress with this position, please click to apply.

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project:

MACE has been appointed to partner on a new project focusing on the events industry in the Kingdom and build cutting-edge venues to host world-class events in the culture, entertainment, tourism, and sports sectors. Venues will include indoor arenas, art galleries, theatre’s, and conference centres, horse-racing tracks, and motor racing tracks.

It will develop 35 unique world class venues across the Kingdom, to facilitate the successful delivery for the ambitious national events calendar.

Our values shape the way we consult, and define the people we want to join us on our journey, they are:

• Safety first -Going home safe and well

  
  

• Client focus - Deliver on our promise

  
  

• Integrity - Always do the right thing

  
  
• Create opportunity -for our people to excel

Job Summary:

Provides effective administrative support to senior team.

Effectively manages administration and day to day operation needs.

You’ll be responsible for:

• Supports on-boarding process for new employees.

  
  

• Co-ordinate IT requirements for team.

  
  

• Records holiday/sick leave.

  
  

• Maintains accurate filing and archiving systems in accordance with QA procedures.

  
  

• Co-ordinate phone calls & correspondence (e-mail and letters etc.).

  
  

• Organises internal meetings/booking of meeting rooms.

  
  

• Manages multiple diaries and emails on behalf of director(s) and senior team.

  
  

• Ensure meetings are planned, organised and accurate actions/minutes are recorded.

  
  

• Produces highly accurate documents in line with templates and quality requirements e.g. presentations, minutes, and reports.

  
  

• Organises events/workshops.

  
  
• Works collaboratively towards the common goal of net zero carbon transition, and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You’ll need to have:

Experience in an administration capacity previous.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role. (Dependant on geography with BUD approval).

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.