How to build up HR Automation system successfully for smooth HR activities in your organization ?

First, businesses need to be aware of some of the classic pitfalls that doom many system implementations. Too many companies proceed with a lack of methodology. The project management process should be defined early on to ensure a happy ending. System selection and implementation become more difficult, time-consuming and expensive if you don’t have a methodology guiding this complex undertaking.

System implementations often require cross-functional teams to work together closely, with several departments supplying resources to the project. This makes it especially important to have a sound methodology in place so that these matrixes operate as efficiently as possible.

The methodology should include how changes will be tested and rolled out, and how various versions of software are managed. Failure to do this blocking and tackling can torpedo your project, or ensure that it can never be properly supported post implementation.

A second pitfall that companies fall into is thinking of implementation as an IT project, rather than as a business project. Once you’ve made the decision that a systems upgrade is necessary, you can’t just assign the project to someone and then walk away. The new system has to support the business operations and help advance the strategy of the company, which means that IT cannot be working in a vacuum. An executive sponsor, such as the owner, president, CEO or COO of the company, should actively provide high-level oversight and support to the project team from start to finish.

Most significantly you have to ensure all HR related process, procedure and policies are approved. If any activity is not listed out in system process and procedures framework do that first and seek approval. List out each steps in sequence and using MS Visio program convert the processes into process flow or work flow.

Secondly determine what ERP for automation, there are many in market such as SAP, JDE, OHR etc. There are exclusive single process softwares you can purchase from manufacturers. Ensure, the software or ERP you apply is compatabile with your company IT/EEP

Thirdly you have to form a team of work group defining the KRAs of each participant. The timeframe has to have a schedule of actio start, review and end stages and review terms

Regards

Ali akbar