Receptionist

What this job involves 
    Organize outgoing mail and couriers – follow Administration procedures for all mail-outs.
    Answer all incoming calls promptly and efficiently.
    Provide support to all business unit team members as requested.
    Maintenance and input of Outlook calendar and contacts for individual operatives.
    Preparation of purchase orders.
    Keep a log of all visitors in the office.
    Report any maintenance on office items (fax, photocopier, scanner, colour copier, lighting, bathrooms etc).
    Have a sound knowledge of office procedures and an attitude to accept responsibilities and to work autonomously as required, but also participate as a team member within the business unit.
    Ordering catering for meetings.
    Prepare and complete IPMP’s within the timeframe set by Human Resources Department.
    Work closely with other support staff and accept responsibilities as delegated.
    Generate reports, communications & documents as required by management.
    Supporting BU team including travel requests & booking arrangements.
    Contribute as an active member of the facilities team.
    Coordinating client requests for taxis or transport.
    Receive and dispatch couriered items.
    Other duties as reasonably directed by the Facilities Coordinator.

Skills and experience:
    Good communication skills 
    Good working knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook, Internet access, PowerPoint, Microsoft Access, and any other software program or piece of technology identified as standard for JLL or requested by The Client.
    Adaptability
    Organisation
    Problem solving.
    Language proficiency: Turkish (native or bi-lingual) and English (Advanced Level)

Key Performance Measures    
    Compliance with Health and Safety legislation.
    High customer satisfaction survey rating.
    Work order closure within agreed timescales

Experience    
At least 2 years experience working in a similar position.
 

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.