Accounts Payable Accountant

The Accounts Payable Accountant is responsible for ensuring that the Group’s bills and invoices are paid accurately and on time. This involves reviewing and processing invoices, matching them to purchase orders and receipts, and reconciling vendor statements. They also maintain accurate records of all payments and transactions, and work closely with other departments, such as supply chain and operations to ensure that all expenses are properly recorded and accounted for. Additionally, they may be responsible for resolving any payment discrepancies or issues with vendors, as well as preparing reports and analyses related to accounts payable activity. Strong attention to detail, organizational skills, and proficiency in accounting software are essential for this role.

Responsibilities:

• Monitoring accounts payable mailbox.
• Process and review invoices for accuracy and completeness, ensuring compliance with company policies and procedures.
• Match invoices with purchase orders and receiving documents, verifying that goods or services were received and accepted.
• Code invoices to proper accounts and enter data into accounting system, ensuring timely and accurate payment.
• Reconcile vendor statements to ensure all invoices are accounted for and payments are up-to-date.
• Communicate with vendors to resolve any discrepancies or issues related to payment, such as incorrect amounts or missing invoices.
• Maintain accurate and complete records of all accounts payable transactions, ensuring proper documentation and filing.
• Assist with month-end and year-end closing processes, including accruals and account reconciliations.
• Collaborate with other departments to ensure accurate recording and tracking of all expenses.
• Stay up to date on changes in accounting regulations and best practices related to accounts payable and implement necessary changes to processes and procedures.
• Registering, distributing, and coding invoices for Administrative Costs into Exflow.
• Initiating vendor onboarding requests, for approval by the Finance Controller.
• Preparation of AP account reconciliations in preparation for payment.
• SG&A accruals on a monthly basis.
• Providing assistance as required during internal and external audits.
• Other responsibilities as may be assigned by the Line Manager from time to time including some vessel accounting responsibilities.